Overview
This Payroll Tax Specialist role focuses on maintaining data integrity and compliance across multi-state and international (US/Canada) jurisdictions using ADP Workforce Now, Equity Edge, and Workday. The position involves acting as a system auditor, leveraging advanced Excel skills to build automated reconciliation templates and streamline tax processes. The ideal candidate is a proactive problem-solver who can navigate complex tax reciprocity and manage audit support to drive measurable process improvements.
Responsibilities
- Audit and ensure data consistency between Workday, Equity Edge, and ADP Workforce Now, verifying employee data changes, equity vesting, and mid-period updates to prevent payroll errors.
- Proactively improve and automate payroll tax processes to reduce manual tasks and overcome system limitations.
- Oversee tax compliance and profile setups for over 70 local and multi-state jurisdictions across the US and Canada.
- Identify and resolve timing differences and tax agency notices; support year-end filings by providing clean, audited data ensuring 100% integrity.
Requirements
- Minimum 5 years of experience in complex Payroll Tax Administration.
- Proficient with ADP Workforce Now and Workday HRIS, with a strong understanding of data flow between HRIS and payroll systems.
- Advanced skills in Microsoft Excel for reconciling large and disparate datasets.
- Solid knowledge of US federal, state, and local tax reciprocity rules.
- Experience in automating and improving payroll processes.
Preferred Qualifications
- Experience monitoring employee data to identify new state or local tax obligations to maintain compliance.
- Ability to develop clear, proactive guidance to assist employees with multi-state withholding and equity tax questions, promoting clarity and self-service.
Compensation & Benefits
- Base salary range: $60,000 - $80,000, with actual compensation based on experience, qualifications, and location.
- Potential eligibility for additional compensation such as variable bonuses or stock bonuses.
- Medical, dental, vision, and basic life insurance coverage.
- Flexible paid time off and company-paid holidays.
- Retirement programs.
- 1% charitable giving program.
Location
The organization’s headquarters is located in the San Francisco Bay Area, with offices in more than 15 countries worldwide.