Overview
This contract position involves managing the timely and accurate processing, payment, and filing of a high volume of Federal, State, Local, and other required payroll tax liabilities for US Payroll.
Responsibilities
- Process, pay, and file Federal, State, Local, and other payroll tax liabilities accurately and on time.
- Prepare, review, and reconcile payroll tax filings and supporting reports, including Forms 941, W-2, W-2C, state quarterly returns, and annual tax filings.
- Manage a high volume of incoming correspondence such as emails and phone calls professionally and promptly.
- Research, analyze, and respond to Federal, State, and Local tax notices and agency inquiries.
- Investigate payroll tax discrepancies, perform root cause analysis, and coordinate wage corrections, amended filings, and tax adjustments as needed.
- Maintain and reconcile internal payroll tax accounts within Oracle to ensure alignment of liabilities, filings, and payments with payroll and financial records.
- Monitor changes in payroll tax laws, agency requirements, and filing regulations to ensure ongoing compliance.
- Maintain, update, and administer online agency access, tax accounts, and filing credentials for Federal, State, and Local tax jurisdictions.
- Collaborate with Payroll Services, Finance, Treasury, and internal business teams to resolve tax-related issues and support operational accuracy.
- Communicate professionally with employees and clients regarding payroll tax questions, withholding matters, and general payroll tax inquiries.
- Support year-end processing activities, including W-2 reconciliations, corrections, and employee tax documentation inquiries.
- Identify opportunities for process improvement, automation, and stronger internal controls related to payroll tax compliance and reporting.
- Perform additional duties and special projects as assigned to support Payroll Tax operations.
Requirements
- High School diploma or equivalent.
- Minimum of 2 years of experience processing high-volume, multi-state payroll tax filings.
- Familiarity with payroll tax reconciliations including Amendments, Forms 941, W-2C, and other related tax reporting requirements.
- Advanced proficiency with Excel, including pivot tables, formulas, and reconciliation analysis.
- Advanced proficiency with Oracle EBS preferred.
- Familiarity with Employer of Record (EOR) models, MasterTax, and Monday.com preferred.
- Strong attention to detail with a proactive, solutions-oriented mindset.
- Excellent organizational skills with the ability to manage multiple priorities simultaneously and adapt quickly to changing assignments and deadlines.
- Professional written and verbal communication skills, emotional intelligence, and a collaborative team-oriented approach.
- Demonstrated ability to exercise sound judgment and maintain a high level of discretion and confidentiality.
Compensation & Benefits
- Hourly rate: $25.00 - $35.00, commensurate with experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other factors.
- Comprehensive benefits package including Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more (subject to eligibility requirements).
Location
- United States (multi-state payroll tax experience required)
This employer is an equal opportunity organization committed to diversity and inclusion, providing equal employment opportunities without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship, or marital status.