Overview
This role supports payroll operations, integrations, and process improvement across the organization and its portfolio companies. The Payroll Transformation Specialist will help ensure accurate payroll processing, support provider transitions and acquisitions, and build reliable, audit-ready procedures.
Responsibilities
Payroll Operations and Integration
- Support payroll integration for newly acquired companies.
- Coordinate payroll implementations, provider transitions, testing, and go-live activities.
- Collect, validate, and reconcile employee and payroll data.
- Review payroll inputs and outputs for accuracy and completeness.
- Support new hires, terminations, compensation changes, deductions, taxes, and one-time payments.
- Resolve payroll issues accurately and on time.
Compliance and Controls
- Maintain payroll calendars, checklists, approvals, reconciliations, and audit-ready records.
- Support payroll tax registrations, notices, statutory reporting, and year-end activities.
- Reconcile payroll deductions with benefits and HR system records.
- Partner with Finance, HR, portfolio leaders, EORs, and local payroll providers.
- Identify and escalate compliance or employee-impacting risks promptly.
Systems and Process Improvement
- Document payroll processes and develop standard procedures, templates, and controls.
- Support payroll system configuration, testing, data cleanup, and reporting.
- Identify opportunities to simplify and automate manual work.
- Track implementation milestones, deadlines, risks, and outstanding decisions.
- Help standardize payroll practices while accounting for local requirements.
Requirements
- 2–5 years of experience in payroll administration, implementation, HR operations, accounting support, or a related area.
- Bachelor’s degree in Accounting, Business Administration, Finance, or a related field.
- Strong Excel or Google Sheets skills.
- Experience supporting acquisitions, payroll conversions, or a global workforce.
- Excellent organization, analytical ability, and attention to detail.
- Ability to investigate discrepancies and clearly communicate findings.
- Comfort working across multiple companies, countries, currencies, and time zones.
- Sound judgment when handling confidential payroll information.
- Practical, responsive, and service-minded approach.
Preferred Qualifications
- Exposure to payroll in Brazil, Portugal, Canada, the UK, or the United States.
- Experience with Deel, Rippling, Multiplier, Paylocity, Paychex, TriNet, or similar platforms.
- Payroll certification or relevant coursework.
Compensation & Benefits
Location