Overview
This part-time, fully remote role is approximately 10 hours per week. Candidates must be based in the United States.
The organization is seeking someone to ensure people and financial operations run smoothly—supporting accurate payroll and onboarding, coordinating vendor payments, and maintaining organized, up-to-date records.
Responsibilities
Human Resources
- Run payroll smoothly and accurately through Gusto.
- Complete new-hire onboarding in Gusto, including I-9 verification.
- Coordinate timely delivery of employee W-2 forms.
- Manage employee expenses and reimbursements.
- Draft new-hire letters; ensure required documents and confidentiality and invention assignment agreements are signed; maintain organized employee records.
- Complete employee offboarding paperwork.
- Research benefits plans for future consideration.
Finance
- Manage payments to recurring and one-time vendors, including consultants and advisers.
- Work with the accountant to ensure transactions are accurately categorized for year-end financial reporting.
- Keep Carta and equity records up to date and manage the relationship with the equity platform provider.
- Work with tax advisers to coordinate tax payments, process refunds, and keep registrations current.
Qualifications
- Experience managing payroll, employee administration, and day-to-day financial operations.
- Strong attention to detail and a record of following work through to completion.
- Good judgment and discretion when handling confidential employee and financial information.
- Ability to work independently and communicate clearly with employees, accountants, advisers, and vendors.
Preferred Qualifications
- Experience with Gusto and Carta.
Location
Working Arrangement
- Part-time, fully remote
- Approximately 10 hours per week