Project Accountant

Overview

The Joint Venture Project Accountant is responsible for managing the full-cycle billing process for joint venture projects, ensuring accurate and timely invoicing in accordance with complex contract terms. This role involves close collaboration with project managers and joint venture stakeholders to compile labor, expense, and subcontractor data, allocate costs across entities, and maintain detailed billing schedules and reconciliations. The position supports large engineering or architecture projects with significant annual revenue and offers a fully remote work arrangement.

Responsibilities

• Manage the full-cycle billing process for joint venture projects from data collection through final invoice issuance.
• Prepare accurate and timely invoices in strict accordance with contract terms and joint venture agreements.
• Collaborate with project managers and joint venture stakeholders to gather and validate labor, expense, and subcontractor data.
• Compile, review, and reconcile project billing data to ensure completeness, accuracy, and compliance with contractual requirements.
• Allocate costs appropriately across joint venture entities, ensuring proper distribution of labor, expenses, and subcontractor charges.
• Maintain detailed billing schedules and supporting documentation to provide clear audit trails and transparency for all billed amounts.
• Perform regular reconciliations of billed versus actual costs and resolve discrepancies in collaboration with project teams.
• Review contracts and change orders to understand billing terms, milestones, and special conditions impacting invoicing.
• Utilize large-scale ERP systems to enter, track, and report project billing transactions.
• Use Excel pivot tables and VLOOKUP functions to analyze billing data, validate allocations, and support management reporting.
• Communicate billing status, issues, and variances to project managers and joint venture partners clearly and promptly.
• Support continuous improvement of billing processes and controls to enhance accuracy, efficiency, and consistency across projects.

Requirements

• Minimum 5 years of project billing experience specifically supporting joint venture projects.
• Experience managing billing for engineering or architecture companies with revenue exceeding $100 million.
• Strong knowledge of joint venture billing structures, cost allocation, and contract-based invoicing.
• Proficiency in Excel, including pivot tables and VLOOKUP functions.
• Experience working with large-scale ERP systems such as Deltek, SAGE, SAP, Oracle, or comparable platforms.
• Ability to review and interpret contracts and billing terms to ensure accurate invoicing.
• Strong attention to detail and accuracy in handling complex billing data and reconciliations.
• Effective communication skills for collaboration in a remote environment.
• Strong organizational skills with the ability to manage multiple projects and billing cycles simultaneously.

Preferred Qualifications

• Experience with Deltek VantagePoint or similar Deltek platforms.
• Prior exposure to project billing in professional services environments, particularly engineering or architecture.
• Ability to work independently in a fully remote setting while maintaining accountability and meeting deadlines.
• Comfort working with large data sets and complex billing structures.
• Proactive approach to identifying process improvements in billing and reporting.

Compensation & Benefits

• Pay range: $33.00 - $38.50 per hour.
• Eligibility for benefits may depend on job classification and length of employment.
• Potential benefits include medical, dental, and vision coverage; critical illness, accident, and hospital insurance; 401(k) retirement plan with pre-tax and Roth post-tax contributions; voluntary life and AD&D insurance for employees and dependents; short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; and paid time off including vacation and sick leave.

Location

• This is a fully remote position.
• Contract to hire based out of Phoenix, AZ.

Additional Information

• The position supports collaboration across any time zone.
• The anticipated application deadline is May 31, 2026.