Overview
This role involves project accounting and payroll administration in a remote position based in California. Reporting to the Controller, you will support accurate, timely, and complete financial information to help inform decision-making across client work and internal operations.
Salary range: $66,712–$100,068 (full-time, commensurate with experience).
Responsibilities
Client Billing and Project Accounting
- Prepare accurate, timely monthly invoices for professional services contracts, including government contracts with specific billing formats, documentation, and submission requirements
- Review contract terms, budgets, and billing instructions; maintain project and contract information in QuickBooks Online and BQE Core
- Coordinate with Project Directors to confirm billable time, expenses, and deliverables; assemble supporting documentation (e.g., labor detail, expense backup, progress reports)
- Track billing deadlines and move invoices through review, approval, and submission
- Research and resolve billing discrepancies; monitor accounts receivable and follow up with clients on overdue balances
- Maintain organized records that support audits and month-end close; recommend improvements to billing processes
Payroll Administration
- Process biweekly payroll through ADP, reviewing timesheets, deductions, reimbursements, and other changes before each run
- Maintain employee payroll records in ADP in coordination with Human Resources, including new hires, terminations, compensation changes, and leave
- Reconcile payroll reports, benefit and retirement deductions, and payroll-related general ledger entries
- Prepare payroll and labor cost reports; support payroll tax filings, year-end processing, and W-2 review with ADP
- Respond to employee payroll questions and help strengthen payroll controls and procedures
Financial Reporting, Cash Management, and Expenses
- Post cash receipts and prepare weekly cash, accounts payable, invoicing, and accounts receivable reports for company Partners
- Produce recurring and ad hoc reports in BQE Core and provide documentation for project and financial audits
- Assist with account reconciliations, month-end close, and other accounting tasks as assigned
- Review, code, and post employee expense reports, reimbursements, and corporate credit card transactions
Equity and Inclusion
- Demonstrate a commitment to equity and contribute thoughtfully to an inclusive workplace and work with clients and communities
Requirements
- At least five years of accounting and payroll experience, including project accounting and client billing, preferably in a professional services organization
- Bachelor’s degree in accounting, finance, business administration, or a related field
- Government contract billing experience preferred
Technology
- Proficiency with QuickBooks Online, Microsoft 365 (especially Excel), and Adobe Acrobat
- Experience with BQE Core or a comparable project accounting system preferred
- Experience with ADP or another payroll platform
- Ability to learn new systems quickly
Skills and Competencies
- Exceptional accuracy, organization, and attention to detail
- Strong analytical, critical-thinking, and problem-solving abilities
- Ability to manage multiple priorities, meet recurring deadlines, and work independently in a remote environment
- Sound judgment in spotting discrepancies and risks early, raising them promptly, and proposing practical solutions
- Clear, professional communication and effective collaboration with colleagues, leadership, and clients
- Discretion in handling confidential employee, payroll, and financial information
Preferred Qualifications
- Government contract billing experience
- Experience with BQE Core (or comparable project accounting system)
- Experience with ADP (or another payroll platform)
Compensation & Benefits
- Salary range: $66,712–$100,068
- Comprehensive benefits package including:
- Medical and dental coverage
- Paid vacation and holidays
- Retirement benefits
- Professional development opportunities
Location
- California — remote
- Open to California residents
- Primarily remote with occasional in-person meetings at a company office or another designated California location
- Most employees work remotely throughout the Sacramento, San Francisco, Los Angeles, and San Diego metropolitan areas