Project Coordinator / Accounts Payable Specialist

Overview

A remote position is available for a Project Coordinator / Accounts Payable Specialist to provide administrative and financial support across multiple client-facing projects. This role involves coordinating project activities, maintaining documentation, processing subcontractor and vendor invoices, and supporting accurate project financial tracking to ensure efficient project execution from initiation through completion.

Responsibilities

• Review and update purchase orders in NetSuite, ensuring alignment with project requirements
• Process subcontractor and vendor invoices accurately and within established timelines
• Verify invoices include correct purchase order numbers, coding, approvals, and supporting documentation
• Match invoices to purchase orders and supporting records, research variances, and coordinate resolution
• Communicate professionally with vendors regarding billing questions, documentation needs, and payment status
• Maintain organized and audit-ready project financial records, invoice logs, and supporting documentation
• Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns promptly
• Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders
• Assist with subcontractor onboarding and ongoing documentation compliance
• Support project reporting, dashboards, data validation, and general administrative workflows
• Recommend and support process improvements for accounts payable and project coordination workflows

Requirements

• Two to five years of experience in project coordination, project administration, accounts payable, or operations support
• Hands-on experience processing vendor or subcontractor invoices and resolving billing discrepancies
• Working knowledge of purchase orders, invoice matching, coding, approvals, and payment processes
• Experience supporting multiple projects while managing competing priorities and deadlines
• Strong proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking
• Ability to maintain large datasets and project records with a high degree of accuracy
• Strong understanding of project documentation and administrative processes
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills with the ability to work professionally with vendors, customers, and internal teams
• High attention to detail with the judgment and follow-through needed to identify, investigate, and resolve discrepancies
• Self-motivated, dependable, and able to work independently while collaborating effectively within a team

Preferred Qualifications

• Experience with NetSuite, particularly purchase order and accounts payable workflows
• Familiarity with project management and tracking platforms such as Smartsheet, Monday.com, Asana, or Google Sheets
• Experience with reporting, dashboards, data visualization, or project financial analysis
• Experience supporting subcontractor onboarding, compliance documentation, or field service operations
• Background in construction, technology, professional services, telecommunications, infrastructure, or field services

Compensation & Benefits

• Base salary range in New York City: $75,000-$85,000 OTE (base salary plus opportunities for bonus and/or commission). Compensation may vary by geography.
• Unlimited Paid Time Off (PTO)
• Incentive compensation plans for all employees
• Company-funded 401(k) contributions
• Employer-covered health insurance at zero cost
• Annual Bring Your Own Device (BYOD) reimbursement up to $500
• Paid Parental Leave
• Transparent culture with 1:1 coaching, performance reviews, and consistent feedback

Location

Remote

The employer is an equal opportunity organization. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.