Reporting & Private Awards Specialist, Great Plains Division

Overview

Reporting & Private Awards Specialist position supporting the Great Plains Division Finance Operations & Enablement Team. This is a remote role located within the Great Plains Division, covering: Arkansas, Iowa, Minnesota, Missouri, Kansas, Nebraska, North Dakota, South Dakota, Oklahoma, and Texas. There is a strong preference for candidates able to support partners in the Central Time zone.

This role provides centralized reporting, award administration, and financial reporting support for internal stakeholders, donors, private awards, and partner organizations. Responsibilities include preparing, coordinating, and maintaining accurate financial reports, serving as a subject matter resource for reporting requirements, and helping ensure reporting is complete, accurate, timely, and compliant with donor, organizational, and regulatory requirements.

Responsibilities

Private Award Financial Management & Reporting

• Coordinate financial reporting requirements for private awards, donor-funded projects, and other restricted funding sources.
• Prepare and submit accurate financial reports in accordance with award agreements, donor requirements, and organizational standards.
• Monitor financial activity against approved award budgets and funding restrictions.
• Identify, investigate, and resolve reporting discrepancies or compliance concerns.
• Partner with Development and program staff to support financial stewardship and donor accountability, including notifying staff of needed end-date extensions and monitoring award payments.
• Maintain documentation and audit support files for awarded funds and reporting activities.
• Responsible for closing Private Awards.

Financial Reporting

• Ensure reporting consistency through standardized templates, methodologies, and data definitions.
• Support preparation of internal management reporting, conservation reporting, and external reporting requirements.
• Assist with board, donor, and partner reporting deliverables as assigned.

Process Standardization & Documentation

• Maintain standardized reporting procedures and reporting calendars.
• Develop and update reporting guides, job aids, and process documentation.
• Collaborate across Divisions on the implementation of new reporting tools, dashboards, and process improvements.
• Recommend enhancements that improve report accuracy, efficiency, and user experience.
• Participate in finance process improvement and automation initiatives.

Stakeholder Support & Training

• Respond to reporting and award-related inquiries from Finance Managers, Directors, and program staff.
• Provide guidance on reporting requirements, financial data interpretation, and reporting schedules.
• Support training efforts related to reporting tools, templates, and financial stewardship requirements.
• Serve as a resource for questions regarding private award financial reporting processes.

Compliance & Internal Controls

• Ensure financial reports comply with organizational policies, donor requirements, and applicable accounting standards.
• Support audit requests and compliance reviews related to reporting and private awards.
• Maintain appropriate documentation supporting reported financial results.
• Adhere to established internal control and financial governance practices.

Requirements

• Bachelor’s Degree in Finance, Accounting, Business Administration or related field and 3 years’ related experience or equivalent combination.
• Minimum of 2 years of experience using Workday, including data entry, reporting, recruiting, and/or other functions.
• Experience with accounting/financial issues and analysis.
• Experience using accounting and financial reporting systems.
• Advanced proficiency in Microsoft Excel and financial reporting applications.
• Ability to manipulate, analyze, and interpret data.
• Technical experience with spreadsheet programs, general ledger reports, and financial management tools.
• Experience with GAAP and fund accounting principles, practices, and regulations.
• Experience, coursework, or other training with U.S. Federal Uniform Guidance, state and local regulations, multilateral and international regulations, and standard contract clauses, as applicable.

Preferred Qualifications

• Multi-lingual skills and/or multi-cultural experience appreciated.
• Experience with donor-funded, grant-funded, or restricted-funding environments.
• Experience supporting external financial reporting requirements.
• Knowledge of non-profit accounting and stewardship practices.
• Experience with financial dashboards, business intelligence tools, or report automation.
• Familiarity with award compliance, budget monitoring, and project accounting.

Compensation & Benefits

Salary

• Starting pay range: $53,000 – $83,400 (USA candidates).
• Final pay within this range is based on factors including location, qualifications, specific skills, and experience.
• Countries outside the USA have a different pay range in local currency, based on local labor market conditions.
• Geographic location will be confirmed during recruitment.

Benefits

A competitive, comprehensive benefits package including:

• Health care benefits
• Flexible spending accounts
• A 401(k) plan with an 8% employer match
• Parental leave
• Accrued paid time off
• Life insurance
• Disability coverage
• Employee assistance program
• Other life and work well-being benefits

Additional Requirements

• This position requires a valid driver’s license and compliance with the employer’s Auto Safety Program.
• Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the organization if considered “high risk drivers.”
• Employment is contingent upon completion of a Vehicle Use Agreement, which may include review of the prospective employee’s motor vehicle record.

Equal Opportunity

The employer is an Equal Opportunity Employer and supports accommodations for qualified individuals with disabilities and disabled veterans in the application process.

Background Screening

Successful applicants must meet requirements of the organization’s background screening process.