Sales Tax Compliance Specialist

Overview

The organization is hiring a Sales Tax Compliance Specialist for the Finance department.

• Location: Remote — U.S.-based; US/Canada remote coverage
• Preference: Candidates located in Tampa, Florida
• Compensation: $65,000 / year

This role owns the end-to-end lifecycle of sales tax and lodging/hotel occupancy tax accounts for short-term rental properties across multiple jurisdictions. Each property may have different registration requirements, filing frequencies, and tax rates. Some online travel agency (OTA) platforms collect certain taxes on the organization’s behalf and remit others back.

You will work directly with county and state revenue offices, homeowners, and internal accounting to keep registrations and filings accurate, complete, and current.

Responsibilities

Registrations and account maintenance

• Add and remove properties from tax accounts as they come on and off management across state, county, and town jurisdictions
• Establish and maintain sales tax registrations, permits, and accounts across applicable jurisdictions
• Communicate with county and state revenue offices to maintain registrations, resolve account issues, and respond to notices, discrepancies, and information requests
• Monitor tax rate changes and new jurisdictional filing requirements, updating records as needed
• Maintain accurate documentation of account status, registrations, filing requirements, and jurisdiction-specific information

Filing and reconciliation

• Prepare and file sales tax and lodging/HOT returns on monthly, quarterly, and annual cycles
• File and remit taxes accurately and on time across multiple state and local jurisdictions
• Pull and review tax reports to confirm filings, payments, and collections are accurate and complete
• Audit OTA tax collection (Airbnb, Vrbo, Booking.com) to confirm the correct tax is collected and remitted for each jurisdiction
• Research and resolve discrepancies between tax collected, reported, filed, and remitted
• Apply an understanding of nexus requirements and taxable transactions when reviewing tax obligations across jurisdictions

Systems and communication

• Maintain the tax filing calendar, tracking systems, jurisdiction logins, filing frequencies, and account documentation
• Keep clear, consistent records so filing history, account status, deadlines, and supporting documentation are easy to track
• Keep internal teams and homeowners informed on the status of tax accounts and filings
• Communicate clearly and professionally with tax authorities, homeowners, and internal stakeholders regarding registrations, filings, notices, and outstanding items

Requirements

• Hands-on experience preparing, filing, and remitting sales tax returns for business clients
• Experience managing a high-volume portfolio of sales tax accounts, clients, or entities
• Strong understanding of sales tax nexus requirements and taxable transactions
• Experience working across multiple state and/or local tax jurisdictions
• Hands-on experience with sales tax, lodging tax, hotel occupancy tax (HOT), or transient occupancy tax compliance
• Experience establishing or maintaining sales tax registrations and permits on behalf of businesses or clients
• Ability to manage high volumes of detail across many jurisdictions and accounts
• Strong written and verbal communication (including communicating with revenue offices and emailing homeowners)
• Proficiency in Excel or Google Sheets; ability to learn new filing portals and software quickly
• Highly organized and deadline-driven, with a track record of owning a process end to end
• Strong attention to detail and a track record of accurate, timely filings and recordkeeping

Preferred Qualifications

• Sales tax compliance experience within an accounting firm, tax firm, or similar client-service environment
• Short-term rental or property management industry experience
• Experience with lodging tax, hotel occupancy tax (HOT), transient occupancy tax, or similar hospitality-related taxes
• Familiarity with OTA tax collection and remittance mechanics (Airbnb, Vrbo, Booking.com)
• Experience with multi-entity compliance across several operating companies
• Experience responding to tax notices, account discrepancies, or information requests from state and local revenue authorities
• Familiarity with Microsoft Office and SharePoint

Compensation & Benefits

• $65,000 / year
• Paid Time Off (PTO) / Vacation: 15 days
• Personal Days: 2 days
• Sick Leave: 8 days
• Paid Holidays (6 days): New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day, and Christmas Day
• Health Insurance: Employer contributes $250 towards health insurance for the employee
• Vision, dental, and various life insurance plans available (enrollment depends on circumstances)

Location

Remote — US/Canada. Preference for candidates located in Tampa, Florida.