Senior Accounts Payable Specialist

Overview

This role is for a detail-oriented, proactive Senior Accounts Payable Specialist to join the finance team of an international digital manufacturing platform. The position manages end-to-end vendor invoicing and payments, ensures accurate accounting with strong internal controls, and supports month-end reporting, audits, and process improvement initiatives. The role involves close collaboration with department heads, vendors, and the broader accounting team.

Responsibilities

General Invoicing & Vendor Management (50%)

• Process and record vendor invoices with accuracy and timeliness
• Ensure proper expense classification and GL coding
• Review invoice documentation for completeness, compliance, and business purpose
• Resolve vendor discrepancies and correspondence in a timely manner
• Coordinate with department heads and stakeholders to clarify invoice details and obtain necessary approvals
• Create and maintain vendor master data in accounting systems
• Review and reconcile corporate credit card transactions and employee reimbursement requests

Accounts Payable Operations (25%)

• Ensure accuracy and timeliness of vendor payments through ACH and wire transfers
• Investigate and resolve issues associated with multi-currency and cross-border payments
• Perform monthly reconciliation of creditor accounts and vendor accruals
• Maintain documentation of internal controls and audit trail for vendor transactions

Accounting Operations & Reporting (15%)

• Participate in month-end financial statement preparation and reporting packages
• Support internal and external audit processes
• Create and post journal entries for expense reclassification and adjustments

Process Improvement & Special Projects (10%)

• Support automation and process improvement initiatives in AP operations
• Contribute to special projects and new initiatives as assigned
• Provide backup support to other accounting team members as needed

Requirements

• Education: University degree in Finance, Economics, Accounting, or a related field, or equivalent professional experience
• Experience: Minimum 3–5 years of accounts payable and accounting operations experience; previous experience with Big 4 firms, management consulting, or growth-stage organizations strongly preferred
• Technical Knowledge:
  • Strong proficiency with accounting systems and ERP platforms (SAP, NetSuite, or similar)
  • Multi-GAAP experience
• Excel Skills: Advanced Microsoft Excel skills, including formulas, pivot tables, data analysis, and reporting
• Regulatory Knowledge:
  • Strong understanding of European VAT requirements across multiple EU jurisdictions
  • Knowledge of multi-currency payment processing and currency compliance
• Controls & Compliance: Understanding of internal controls and audit requirements; experience with AP best practices and process optimization
• English: Professional proficiency in written and spoken English; German is a plus
• Communication: Strong communication and stakeholder management skills
• Problem Solving: Proactive problem-solver who identifies issues, proposes solutions, and drives improvements without waiting for direction
• Organization: Independent and structured approach, with the ability to manage multiple priorities in a fast-paced environment
• Collaboration: Collaborative, hands-on mindset and willingness to support team needs
• Adaptability: Open personality, adaptable to changing business needs, with strong attention to detail and commitment to accuracy

Preferred Qualifications

• Experience with multi-subsidiary or consolidation accounting
• Prior experience supporting international payment processing
• Knowledge of German accounting principles and practices
• Experience in manufacturing or technology industry finance operations
• Familiarity with audit preparation and SOX/compliance frameworks

Compensation & Benefits

• Full-time permanent contract
• Flexible working environment, home office opportunities, and development support

Location

• Not specified in the provided job description.