Senior Construction Accountant

Overview

A growing construction and renovation firm specializing in Bay Area properties is seeking a Senior Construction Accountant. This role is critical to the financial operations and project execution infrastructure, bridging accounting, operations, and vendor management to ensure smooth and accurate financial and administrative processes. The position can be based anywhere in California, with an office located in Berkeley, CA.

Responsibilities

Accounts Payable & Vendor Payments

• Manage the full Accounts Payable function, including invoice processing, vendor payments, and financial recordkeeping.
• Ensure accurate and timely invoice processing using QuickBooks Online (QBO) and coordinate approvals with Project Managers.
• Maintain organized digital invoice tracking systems by project and vendor.
• Provide guidance on vendor communications and resolve discrepancies or payment inquiries.
• Oversee weekly check runs, aging payables review, and ensure timely vendor payments.
• Maintain controls and documentation for check preparation, distribution, and payment tracking.
• Continuously improve Accounts Payable workflows for efficiency and scalability.

Project Billing & Accounts Receivable

• Collaborate with Project Managers and Operations leadership to support accurate and timely project billing.
• Monitor accounts receivable by project and client, flagging billing gaps and potential revenue risks.
• Coordinate with external accounting partners to ensure accurate financial records.

Vendor Management, Compliance, and Risk

• Oversee vendor compliance and risk management, maintaining accurate vendor records including insurance certificates, contracts, and licenses.
• Monitor vendor compliance proactively, track expirations, and manage follow-ups.
• Manage suspended vendor lists and communicate status updates.
• Coordinate Workers’ Compensation and Independent Contractor insurance audits and policy renewals.
• Continuously assess and improve vendor management and compliance workflows.

Credit Card, Reimbursements & Expense Tracking

• Oversee expense management processes including credit card reconciliation, employee reimbursements, and expense tracking.
• Ensure accurate coding and alignment of credit card transactions with budgets.
• Manage integration of expense data between Rippling Spend and QuickBooks Online.
• Maintain organized, audit-ready expense records.
• Identify opportunities to improve expense tracking workflows.

Financial Coordination and Reporting

• Review weekly Project Manager Status Reports to identify risks or billing issues.
• Serve as primary internal liaison with external accounting firm for accounts receivable and client payments.

Payroll & Workers’ Compensation Reporting

• Oversee payroll processing and coordination for employees and independent contractors using Rippling.
• Maintain payroll documentation and prepare monthly reports for Workers’ Compensation coverage.

Banking, Payment Controls & Financial Documentation

• Manage banking controls including Positive Pay and check run uploads.
• Maintain check registers and payment documentation for audits.
• Organize digital and physical financial records and optimize related processes.

Operational Excellence and Continuous Improvement

• Evaluate and improve financial and operational processes, systems, and workflows.
• Identify opportunities for automation and increased efficiency.

Requirements

• Minimum 5+ years of experience in construction accounting or a similar role.
• Strong knowledge of construction project operations, insurance, and vendor management.
• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proficiency with QuickBooks Online.
• Skilled in Google Drive, especially Sheets/Excel.
• Excellent analytical skills with the ability to interpret complex financial data.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize, and work efficiently under pressure.
• Proactive and detail-oriented with strong problem-solving abilities.

Compensation & Benefits

• Annual salary range: $85,000 - $105,000, commensurate with experience and qualifications.

Location

• This position can be based anywhere in California. An office is located in Berkeley, CA.

This job description is not exhaustive and may be subject to change. The position is at-will.