Overview
Application Deadline: 9 October 2026
This role supports accurate, timely processing of a complex, high-volume, multi-state payroll environment. The position involves partnering across Payroll, Accounting, Human Resources, Benefits, and Compensation to ensure payroll transactions are processed correctly and payroll-related issues are researched and resolved on time.
Responsibilities
- Support accurate and timely processing of high-volume, semi-monthly, multi-state payrolls.
- Review and process payroll transactions, including new hires, terminations, leaves of absence, salary changes, bonuses, commissions, incentive payments, severance, garnishments, benefit deductions, 401(k) contributions, stock-related compensation, and other payroll adjustments.
- Review payroll data and preliminary payroll reports for accuracy and completeness; research and resolve discrepancies before payroll submission.
- Perform payroll audits and reconciliations to ensure payroll transactions are complete, accurate, properly supported, and appropriately recorded.
- Prepare and review payroll-related account reconciliations and assist with reconciliation of payroll registers and general ledger accounts.
- Process and review manual and off-cycle payroll payments, including final wage payments, in accordance with applicable federal and state requirements.
- Research and resolve complex payroll issues, including employee pay discrepancies, taxation questions, deductions, earnings, and system-related issues.
- Maintain working knowledge of federal, state, and local payroll and wage-and-hour requirements and assist in ensuring ongoing payroll compliance.
- Maintain appropriate payroll documentation and support internal control requirements, including documentation related to payroll reviews, approvals, and reconciliations.
- Assist with internal and external audit requests and provide supporting payroll documentation as needed.
- Partner with HR, Compensation, Benefits, Accounting, Finance, and other internal teams to research and resolve payroll-related matters.
- Provide support and guidance to other members of the Payroll team and act as a resource for complex payroll matters.
- Assist with special projects and other payroll and accounting responsibilities as assigned.
Requirements / Qualifications
- 4+ years of progressive payroll experience, preferably within a complex, high-volume, multi-state payroll environment.
- Hands-on experience with ADP Workforce Now strongly preferred.
- Strong working knowledge of federal, state, and local payroll regulations and payroll tax requirements.
- Experience processing and reviewing payroll for a large employee population with multiple earnings and deduction types.
- Strong payroll accounting and reconciliation experience, including experience reconciling payroll registers and payroll-related general ledger accounts.
- Strong understanding of payroll controls and experience working in an environment with established internal controls; SOX experience preferred.
- Advanced proficiency in Microsoft Excel, including practical experience using VLOOKUP and PivotTables to work with and analyze large payroll-related data sets.
- Strong analytical and problem-solving skills, including the ability to independently research discrepancies and identify appropriate resolutions.
- Demonstrated ability to manage multiple priorities and meet strict payroll and financial close deadlines.
- Excellent attention to detail and strong commitment to accuracy.
- Strong written and verbal communication skills; ability to work effectively across Payroll, HR, Benefits, Compensation, Accounting, and Finance.
- Ability to handle confidential employee and compensation information with appropriate discretion.
Education
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant payroll experience will also be considered.
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred but not required.
Compensation & Benefits
Salary Range
Salary range represents the compensation expected to be paid to a candidate with the requirements for the job posted.
Benefits
- Health benefits including Medical, Dental, Vision, Short Term Disability, Basic Life and Accidental Death & Dismemberment.
- Critical Illness, Accident Injury, Hospital Indemnity, and Legal Insurance.
- 401(k) Tax Deferred Savings plan eligibility.
- Employee Stock Purchase Program available to permanent employees who work 20 hours or more after 6 months of service.
- 15 days vacation annually plus paid time off for 16 company holidays.
- Sick time accrual: 3.33 hours per pay period (annualized maximum of 80 hours) for full time eligible employees starting on the first date of employment.
- Extended Health and Dental program plus online Digital Medical, Mental Health, and Pediatric support programs.
Location
Fully remote position. Candidates located in the Pacific Time Zone are preferred to support the team’s operating hours and payroll processing schedule.
Additional Information
- Background checks are required as part of the recruitment process; may include criminal, education credentials, employment history, and other information relevant to employment qualifications.
- Equal Employment Opportunity Employer: All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other protected characteristic under federal, state, or local law.