Senior Specialist Payroll, Reporting & Systems SME

Overview

This role involves providing expert technical, analytical, accounting, taxation, and reporting support to the Payroll function for a major healthcare organization and its supported affiliates. The position ensures compliance with company policies, GAAP, and applicable federal, state, local, and international regulations. Responsibilities include end-to-end payroll processing, tax reporting, payroll system maintenance, controls, and resolving complex payroll issues to guarantee accurate and timely payroll execution and financial posting.

Responsibilities

• Process biweekly and off-cycle payroll accurately and on time, including complex adjustments, disability-related payments, and vendor file integrations
• Maintain payroll compliance with company policies, Sarbanes-Oxley (SOX) controls, and applicable federal, state, local, and international regulations
• Manage payroll tax, accounting, and general ledger activities, including reconciliations, journal entries, cash activity, and budget oversight
• Prepare dashboards, reports, and analyses to support financial accuracy, operational decision-making, audits, and regulatory requirements
• Collaborate with HR, Finance, Benefits, vendors, and business leaders to resolve complex issues, improve processes, and support payroll initiatives and special projects

Payroll Operations & Compliance

• Prepare and process biweekly and special/off-cycle payrolls using ADP GlobalView for employees including executive and international populations
• Calculate, validate, and reconcile payroll adjustments such as benefit deductions, 401(k), insurance, and other deductions; prepare and reconcile associated reports
• Manage disability processing, urgent off-cycle payment requests, vendor file feeds, third-party sick pay tracking, state disability payments, and workers’ compensation offsets
• Maintain payroll guidelines and written instructions; identify vulnerabilities and drive continuous process improvements through root-cause analysis
• Build and maintain collaborative relationships with key stakeholders; provide guidance on payroll policies and initiatives
• Oversee maintenance of payroll files and records, including legal retention and coordination with storage vendors
• Support year-end and quarter-end processes, ensuring timely and accurate submission of required reporting

Payroll Tax, Accounting, Controls & Reporting

• Coordinate payroll-related accounting, taxation, and budgeting processes ensuring compliance with GAAP and regulations
• Lead payroll tax activities including monitoring, managing, and reconciling employer and employee payroll taxes; ensure accurate filings and financial postings
• Prepare payroll journal entries for Finance/General Ledger (e.g., SAP GL via ADP GL), including account analysis and monthly entries
• Reconcile cash activity to payroll and tax service reports; maintain integration mapping tables to support accurate data flow
• Prepare and administer budgets for payroll-related taxes, service fees, and workers’ compensation; monitor and process vendor invoices
• Complete monthly payroll dashboards and budget reports; collaborate on quarterly wage reconciliations and severance accrual reporting
• Manage internal and external audits; support investigations related to regulatory and compliance matters
• Gather, analyze, and report data; lead or support special projects such as multi-state taxation implementation and process documentation

Qualifications

• Bachelor’s degree in accounting, business, or related field required; relevant payroll certification or experience may substitute for degree
• Typically 6+ years of progressively responsible payroll experience; 8+ years preferred for roles with payroll accounting and taxation responsibilities
• Certified Payroll Professional (CPP) certification strongly preferred
• Advanced proficiency in Excel
• Working knowledge of payroll systems and integrations (e.g., ADP platforms, HR/Finance interfaces)
• Knowledge of payroll and taxation laws and regulations (e.g., FLSA, ERISA, Federal/State/Local tax laws)
• Strong planning, organizational, and multitasking skills with ability to meet tight deadlines
• Excellent customer orientation, attention to detail, and problem-solving skills
• Strong interpersonal and communication skills; ability to build trusted partnerships
• Ability to work independently and contribute strategically and tactically to departmental goals

Compensation & Benefits

• Base salary range: $99,600 to $184,200, determined by multiple factors
• Eligibility for company bonus based on individual and company performance
• Potential long-term incentive compensation and/or company vehicle depending on position level
• Access to comprehensive benefits including medical, dental, vision, life and disability insurance, 401(k) savings plan, flexible spending accounts, employee assistance program, tuition reimbursement, and voluntary benefits such as group legal, critical illness, identity theft protection, pet insurance, and auto/home insurance
• Paid time off including sick time, flexible vacation, and parental leave

Location

• This is a virtual position and can be located anywhere in the United States
• 0-10% overnight travel may be required

Additional Information

• The job posting is anticipated to close on June 29, 2026, but may be extended
• The recruitment process is inclusive and provides equal opportunity to all applicants
• Accommodation requests for the application process are available upon request