Site Financial Analyst II

Overview

This part-time Site Financial Analyst role (20 hours per week) supports the Finance/Financial Management Services (FMS) department with site financial operations, including revenue recognition, timely and accurate site client invoicing, pass-through expenses, and investigator payments.

Responsibilities

Contracts and Budgeting

• Understand and apply financial contract terms for assigned studies, including MSA, work orders, clinical trial agreements, and amendments.
• Assess the financial impact of contract terms for each study.
• Develop and support negotiation of site client budgets for each study under the guidance of the Senior Site Financial Analyst.
• Participate in hand-off meetings for new awards.
• Review and validate budget and costs against contractual terms in the CTMS system; ensure contract amendments are updated appropriately.
• Complete final reconciliation when the site is complete.

Revenue Recognition & Site Invoicing

• Support revenue recognition activities and ensure timely, accurate site client invoicing.
• Prepare monthly journal entries needed for revenue recognition in the General Ledger.
• Review or audit site progress to verify billed revenue accuracy.

Accounts Receivable

• Manage the accuracy and timeliness of site-related accounts receivable.
• Assist with site accounts receivable to support timely customer payments by tracking payment terms and invoiceable items.
• Assist with identifying and posting monthly cash applications.
• Perform customer/site account reconciliations as needed, making adjustments to the General Ledger and CTMS.
• Resolve invoicing issues with internal and external customers.
• Ensure customer billing and A/R files are organized and sufficient for audit purposes.

Monthly Site Review Meetings

• Prepare for and attend monthly site review teleconferences for assigned study sites or as requested.
• Prepare required reports and financial data.
• Review FMS reports for financial accuracy and assess changes affecting site financial matters.
• Review aging invoices for assigned sites, develop recommended actions for issues, and coordinate with the Site Financial Analyst I to drive resolution.
• Review unbilled balances for assigned sites, develop recommended actions for issues, and coordinate with the Site Financial Analyst I to drive resolution.
• Take ownership of tasks with limited supervision.
• Assist other analysts with issue resolution.

Pass-Through Expenses (PT) and Direct Costs

• Support direct labor expense distribution to sites and other direct expense allocations as needed.
• Track patient stipends issued by each study; ensure stipends are allocated to sites and invoiced to the customer properly.
• Reconcile pass-through revenue accounts to corresponding expense accounts for patient stipends, investigator/site payments, and pass-through expenses.
• Track actual PT costs versus budgeted costs; verify accuracy and contract compliance for all PT costs.

Other Duties

• Learn and use CTMS for reporting, tracking, and generating sponsor and investigator/site payments.
• Learn and use NetSuite for invoicing and reporting.
• Assist Finance/Accounting with ad-hoc requests, particularly during month-end accounting close.
• Recommend and implement improvements to processes and systems as needed.
• Maintain appropriate confidentiality of company information.
• Provide requested information for internal and external audit requests.
• Provide reports as requested by Finance executives, directors, and managers.

Qualifications

• Bachelor’s degree in science (Accounting, Finance, Business) or equivalent experience.
• Must have clinical research experience.
• Experience as a Site Accountant with clinical research experience preferred.
• Knowledge of site or job cost systems/reporting; company or departmental accounting; reconciliations; reimbursable tracking; budgeting; and analysis.
• Knowledge of general accounting processes a plus.
• Detail oriented in a fast-paced environment.
• Works well in a team environment.
• Strong organizational skills, workload management, and timeline/deadline tracking.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Word, Excel, and Outlook.
• CTMS experience a plus.
• NetSuite experience a plus.

Location

Part-time position: 20 hours per week.