Specialist - AR & AP

Overview

The organization is seeking a detail-oriented Accounts Payable (AP) and Accounts Receivable (AR) Associate to join the Accounting team. This role manages day-to-day AP and AR activities, including invoice processing, cash application, customer support for AR and AP, expense report management, and adherence to internal controls. The position supports accurate financial recordkeeping, timely vendor payments, and proactive resolution of invoicing or payment issues through clear communication with internal teams and external partners.

Responsibilities

Accounts Payable & Expense Report Management

• Process and review vendor invoices for accuracy, appropriate documentation, and proper approvals prior to processing.
• Maintain organized invoice records to support audit readiness.
• Research and resolve invoice and payment discrepancies, proactively communicating with vendors and internal stakeholders as needed.
• Process employee expense reports and reimbursements, ensuring compliance with company policies and timelines.
• Assist with month-end closing tasks related to AP and expense reports.
• Reconcile the AP sub-ledger to the general ledger and maintain account reconciliations.
• Collaborate with the Procurement team to support accurate and timely processing of purchase orders, vendor set-up, and invoice matching.

Accounts Receivable Management

• Manage high-volume cash applications, investigating variances, unapplied cash, and payment discrepancies.
• Perform regular reconciliations to ensure alignment between Workday and bank/payment systems.
• Monitor and maintain clean AR aging; partner with internal stakeholders to support collections.
• Serve as the first point of contact for customer inquiries related to producer invoices, payments, and account set-up.

Internal Controls & Process Improvements

• Help refine and document AP policies and procedures to ensure consistency and control.
• Support the design and improvement of internal Procure to Pay (P2P) and AR and billing workflows and financial processes in Workday.
• Ensure segregation of duties and internal control measures are consistently applied across AP and AR activities.

Reporting & Financial Support

• Assist the Accounting team by running and compiling AP and AR data and reports for internal and external reporting needs.
• Support audits by organizing and providing necessary documentation related to AP, expense reports, and AR.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, or 5+ years’ experience in a similar role.
• 2+ years of experience in Accounts Payable and Accounts Receivable, with demonstrated ownership of invoice and expense report processing.

Preferred Qualifications

• Workday Financials experience is strongly preferred, especially in P2P processes, billing, AR, and reporting.
• Familiarity with general ledger systems and basic accounting principles.
• Proficiency in Microsoft Excel (e.g., PivotTables, X-Lookups).
• Experience working in a dynamic, scaling, or mission-driven organization is a plus.
• Strong organizational and time-management abilities.
• High attention to detail and commitment to accuracy.
• Strong communication and problem-solving skills; comfortable fielding inquiries from vendors and internal teams.
• Organized and process-oriented, with a mindset for documentation and improving efficiency.

Compensation & Benefits

• Pay Rate: Based on a variety of factors in accordance with applicable law including the successful candidate’s relevant experience, skills, knowledge, and experience.

Location

• Remote from the United States of America

Reporting Line

• Senior Accounting Manager

Equal Employment Opportunity

The employer is an equal employment opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex (including pregnancy, childbirth, lactation, and related medical conditions), national origin, military or veteran status, sexual orientation, gender identity, age, or any other category protected by applicable federal, state, or local law.