Sr. Grants & Contracts Analyst, Pre-Award (School of Medicine - Central Finance)

Overview

This role supports pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. The Senior Grants & Contracts Analyst provides dedicated sponsored funds management with primary responsibility for pre-award and post-award functions, including (but not limited to) proposal preparation and submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

Work is performed independently across a variety of grants and contracts ranging from moderately to highly complex. Assignments may include detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DoD requirements, higher complexity foundation grants, and pharmaceutical company sponsored clinical trials. While the position may assist with non-sponsored funds, the primary focus is ensuring timely, effective, and efficient management of sponsored funding.

Responsibilities

• Oversee and direct complex award management activities, including monitoring and managing accounts, audits, evaluations, and reporting.
• Partner with faculty and/or budgetary staff and the Office of Research Administration toward planning and development of application submissions to federal agencies, private agencies/foundations, and commercial companies; serve as final point of contact.
• Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature, ensuring accuracy and adherence to relevant guidelines.
• Prepare budgets for principal investigator review in a timely manner.
• Serve as a liaison between research units, central offices, and funding agencies.
• Review budgets and related justification for appropriateness and completeness.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsor organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, and related requirements.
• Maintain ongoing updates and communications regarding current awards, including regular auditing and reporting to principal investigators on financial status and as needed to departmental leadership.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring staff are set up appropriately.
• Ensure post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the equivalency formula.
• Successful completion of the Research Administration Training Program (13–15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Experience in an academic or medical setting.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DoD, and NASA.

Technical Skills & Expected Level of Proficiency (Intermediate)

• Analytical skills
• Attention to detail
• Grant closeout procedures
• Grant proposal preparation
• Grant regulations
• Grants and contracts management
• Oral and written communications
• Record keeping
• Regulatory compliance
• Relationship management

Compensation & Benefits

• Starting salary range: $64,470 - $112,850 Annually
• Targeted salary: $88,660
• Commensurate with experience.

Location

• Remote

Schedule & Employment Information

• Full Time
• Mon-Fri, 8:30am–5:00pm
• Exempt (FLSA status)

Classification

• Classified title: Sr. Grants & Contracts Analyst
• Job posting title (working title): Sr. Grants & Contracts Analyst, Pre-Award (School of Medicine – Central Finance)
• Role/Level/Range: ATP/04/PD
• Department: SOM Admin Finance Research Services
• Personnel area: School of Medicine