Overview
This role is for a Staff Accountant on a lean, high-impact finance team. Reporting to the Corporate Controller and working closely with the VP of Finance, you will own day-to-day accounting operations, including daily cash and card activity, accounts payable, billing, collections, and month-end close.
Success in this position includes taking ownership of core accounting workflows, maintaining strong controls, and supporting the organization’s annual external audit.
Responsibilities
- Daily transaction entry: Record and code all bank and corporate credit card activity to the correct GL account, department, and project. Apply customer receipts against open invoices, and research and clear unidentified deposits and coding exceptions.
- Accounts payable: Enter and code vendor bills and route them for approval. Onboard new vendors (including W-9 collection and NetSuite setup), monitor due dates, manage vendor inquiries, and reconcile vendor statements.
- Employee expense reimbursement: Maintain the expense system and prepare the bi-weekly expense reimbursement and per diem files for payroll. Over time, take ownership of the monthly expense policy report and escalate policy exceptions.
- Billing & accounts receivable: Prepare and submit monthly customer invoices, maintain AR aging, and run structured collections outreach. Keep clear collection notes by account, escalate at-risk balances, and expand coverage to tracking billable travel and pass-through costs.
- Month-end close: Prepare assigned balance sheet reconciliations with complete supporting documentation, research and clear reconciling items, and consistently meet deadlines within the monthly close calendar.
- Audit support: Prepare PBC schedules, pull supporting documentation, and respond to auditor requests for the annual external audit.
- Analysis & special projects: Partner with the Controller and VP of Finance on ad hoc analysis and projects to support better business decisions.
Requirements
- Bachelor’s degree in accounting preferred, or relevant years of experience
- 2-4 years of accounting experience, including hands-on AP and AR processing
- Hands-on NetSuite experience; able to work independently in the system from day one
- Experience preparing balance sheet reconciliations with supporting documentation
- Working knowledge of US GAAP accrual accounting
- Strong Excel skills (pivot tables, lookups, reconciliation work)
Preferred Qualifications
Compensation & Benefits
- Health, Dental, Vision Insurance
- Profit Sharing
- Discretionary Time Off
- 401K Matching
- Health Club
- Mobile Phone Stipend
Location
Tulsa, Oklahoma
Hiring Process Note (AI Tools)
AI tools may be used to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses to identify potential inconsistencies or verification signals in application materials based on available information. These tools assist the recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.