Staff Accountant

Overview

This position supports a growing accounting and finance function for a nonprofit veterinary hospital serving cats and dogs in the community. The organization is seeking a detail-oriented and dependable Staff Accountant to manage core accounts payable and billing workflows, support month-end close activities, and assist with payroll, filings, audits, and special projects.

Responsibilities

• Manage and maintain accounts payable processes, including reviewing bills, coding transactions, collecting appropriate documentation, and preparing items for payment.
• Perform monthly billing for clinic clients and prepare reports on uncollectible accounts for management.
• Perform monthly bank and balance sheet reconciliations.
• Review daily financial and end-of-day reports for accuracy and investigate discrepancies.
• Assist with month-end close, including transaction coding, reconciliations, accruals, prepaid expenses, and other adjusting entries as appropriate.
• Manage asset listing and maintain depreciation schedule.
• Identify opportunities to improve, standardize, and streamline accounting processes.
• Maintain and update recurring accounting spreadsheets and financial reports.
• Assist with production, salary, and other financial reviews as needed.
• Assist with annual filings, audits, and special accounting projects.
• Support biweekly payroll processing.
• Provide general accounting and administrative support to the Accounting Manager.

Requirements

• Bachelor’s degree, preferably in accounting or finance.
• 2+ years of accounting experience.
• Strong working knowledge of Microsoft Excel, including formulas, sorting/filtering, data organization, and working with financial spreadsheets. Familiarity with VLOOKUP and Pivot Tables is a plus.
• Ability to manage multiple responsibilities and recurring deadlines.
• QuickBooks experience preferred.
• Ability to work independently while knowing when to ask questions or escalate an issue.
• Comfortable learning new systems and accounting processes.
• Knowledge of GAAP accounting principles.

Preferred Qualifications

• QuickBooks experience
• VLOOKUP and Pivot Table familiarity

Compensation & Benefits

• Medical and vision insurance — PPO plans.
• Dental insurance — 100% employer paid.
• Life and AD&D insurance — 100% employer paid.
• Voluntary benefits include accident, cancer, supplemental life, and more.
• Employee Assistance Program.
• Flexible Spending Account (FSA) for medical and dependent care with $250 for each category provided annually.
• Professional development stipend for classes, conferences, and related expenses.
• Paid time off — 120 hours of PTO (increasing with tenure), 10 paid holidays, and 30 hours for professional development.
• Paid Parental Leave.
• 401(k) plan with employer match up to 4% of annual pay.

Additional listed benefits include:

• 401(k) and 401(k) matching
• Employee discount
• Health insurance, vision insurance, and life insurance
• Paid time off and parental leave
• Professional development assistance

Location

Full-time; remote work is available, but residency in Virginia or Florida is required.