Staff Accountant

Overview

The organization is seeking a Staff Accountant to support the Controller with day-to-day accounting operations, with primary ownership of accounts payable and a significant role in government contract billing. This position provides broad exposure across the accounting cycle in a government contracting environment and includes helping administer accounting systems used by the department, including Unanet, Ramp, and Bill.com.

Responsibilities reflect the role as it exists today, with scope expected to expand as the department matures and based on demonstrated capability.

Responsibilities

Accounts Payable

• Own the accounts payable function end to end, including vendor setup and maintenance, invoice intake and coding, and vendor inquiries.
• Serve as administrator for Ramp, including card issuance and limits, transaction coding, receipt compliance, expense report review, and monthly reconciliation of card activity.
• Support the conversion to Bill.com, including data migration, workflow and approval configuration, testing, documentation of new procedures, and end-user support during the transition.
• Ensure invoices are coded to the correct project, task, and account, and that costs are classified as direct or indirect in accordance with company policy.

Contract Billing

• Prepare firm-fixed-price (FFP) invoices in accordance with contract terms, funding limits, and billing milestones or schedules.
• Prepare and submit invoices through Wide Area Workflow (WAWF) / iRAPT, monitor submission status, and research and resolve rejections and government payment inquiries.
• Maintain organized, audit-ready billing files and supporting documentation for each invoice.
• Support accounts receivable collection efforts and assist in resolving billing discrepancies with customers and contracting officers.

Systems Administration — Unanet

• Assist with employee onboarding and offboarding in Unanet, including user setup, role and approval assignments, labor category and rate assignment, and deactivation.
• Serve as backup for Unanet system maintenance and project setup, including project and task structure, billing and revenue recognition settings, and rate table maintenance.
• Assist with timesheet administration, including monitoring compliance, following up on delinquent or unapproved time, and supporting timekeeping policy adherence.
• Obtain Unanet Administration Certification.

General

• Support internal and external audit requests, including incurred cost submissions, DCAA audits, and financial statement audits, by preparing schedules and pulling supporting documentation.
• Contribute to documentation and improvement of accounting policies, procedures, and internal controls.
• Perform other duties and take on additional responsibilities as time allows and as the department grows.

Requirements

• U.S. Citizen with the ability to obtain and maintain a DoD Secret clearance.
• Bachelor’s degree in Accounting, Finance, or a related field; equivalent experience considered.
• 3–5 years of progressive accounting experience, including hands-on accounts payable ownership.
• Working knowledge of accrual-basis accounting and the general ledger.
• Proficiency in Microsoft Excel (pivot tables, lookups, reconciliations) and Microsoft Office generally.
• Demonstrated accuracy and attention to detail, with the ability to reconcile and resolve variances independently.
• Ability to manage competing deadlines across close, billing, and AP cycles.
• Clear written and verbal communication skills, with the ability to work effectively with vendors, program managers, and non-financial staff.
• Ability to handle sensitive payroll and financial information with discretion.
• Must be a U.S. person and able to obtain and maintain any clearance or eligibility required for the position.

Preferred Qualifications

• Experience in a government contracting environment, with familiarity with FAR, DFARS, DCAA requirements, and cost accounting concepts (direct vs. indirect, indirect rate structures).
• Hands-on experience with Unanet, particularly project setup, timekeeping, and billing.
• Experience preparing and submitting invoices in WAWF.
• Experience with Ramp, Bill.com, or comparable AP automation and expense platforms.
• Experience supporting a system implementation or ERP/AP platform conversion.
• Experience with multiple contract types (FFP, T&M, cost-plus).

Compensation & Benefits

• Medical, prescription, vision, and dental insurance costs are fully covered for the employee and dependents.
• Relocation assistance available.
• Base salaries exceed local and national industry averages.
• Year-end performance-based bonuses.
• 401(k) with company matching that vests immediately.
• Paid Vacation.
• Paid Sick Leave.
• Paid Holidays.

Location

U.S. (U.S. person requirement and DoD Secret clearance eligibility required).