Overview
This role involves owning recurring transactional accounting and reconciliation work that drives the monthly close, performed end-to-end in Microsoft Dynamics 365 Business Central. It is an ownership role—preparing and reconciling entries end-to-end—not a support position.
The organization provides global IT consulting and Microsoft licensing across multiple legal entities and currencies. Accounting is tracked dimensionally (customer mapped to a department; engagements tracked with a project code), so accurate coding on every entry is essential for reliable customer and project profitability reporting.
Employment Details
- Fully remote (any US state)
- Direct, full-time employment
- Third-party agency submissions are not accepted
Responsibilities
Month-End Close and Journal Entries
- Prepare and post recurring close journal entries, including:
- Revenue deferrals on multi-month and annual license contracts
- Expense accruals
- Prior-month accrual reversals
- Prepaid amortization
- Prepare vendor rebate allocation entries and distribute rebate income to the correct customer departments.
- Code every entry with the full dimension set (department, project, and site) and attach supporting documentation in Business Central before submitting.
- Route entries to the Controller for approval before posting; maintain an approved-entry archive.
- Track close tasks against the published close calendar and flag at-risk items early. Reducing close cycle time is an explicit goal.
Reconciliations
- Reconcile operating bank accounts, corporate credit cards, brokerage accounts, and the line of credit monthly, moving toward a weekly continuous-reconciliation cadence.
- Validate direct bank feeds into Business Central against source statement exports and resolve sync gaps.
- Create correcting entries for unrecorded items (fees, interest, and timing differences) and clear each account to a zero difference before posting.
- Reconcile AR and AP aging to the balance sheet.
- Reconcile prepaid, accrual, and deferred revenue accounts each month.
Multi-Entity and Intercompany
- Prepare intercompany cross-charge entries between entities on the close schedule, referencing the governing agreement in each entry description.
- Reconcile due-to/due-from balances and resolve imbalances before period close.
- Support foreign-currency transactions and translation at approved rates.
Cost Allocation and Customer Profitability
- Own the monthly payroll allocation:
- Pull time data from ServiceNow
- Run it through the allocation model
- Reallocate wages and payroll taxes from administrative accounts to the customer departments and COGS accounts that earned them
- Validate that total allocated equals total payroll before submitting the entry.
- Maintain separation of billable and non-billable cost so gross margin by customer stays accurate.
Reporting and Analysis
- Produce monthly P&L by department.
- Prepare variance analysis comparing the current month to the prior three months, investigating and documenting every variance above 5%.
- Analyze gross margin by customer and surface trends and anomalies to the Controller.
- Validate the reporting package before distribution, including:
- Active client dimensions
- Department mappings
- Zero gross profit on corporate departments
- A balance sheet that nets to zero
- Assist with budgeting and forecasting by compiling actuals and identifying trends.
Tax and Compliance Support
- Prepare and file sales and use tax returns; monitor economic nexus thresholds and register in new jurisdictions as they are met.
- Assemble schedules and supporting records for the external CPA firm for federal, state, and local filings.
- Track filing deadlines and maintain records of submissions and advisor correspondence.
- Provide documentation and reconciliations for audits and due diligence requests.
Controls and Continuous Improvement
- Follow established internal controls, approval thresholds, and documentation standards without exception.
- Document procedures and identify automation candidates in Business Central and Power Automate that remove manual steps from the close.
Requirements
Business Central Requirements (Required)
Direct, hands-on experience with Dynamics 365 Business Central is required. Minimum of 3 years working independently in:
- General journals, batch import of journal entries, and posting
- Bank Account Reconciliation and Payment Reconciliation Journals under Cash Management
- Dimensions and dimension values—assigning, correcting, and filtering by them
- Chart of accounts navigation and financial report/account schedule export to Excel
- Standard financial statements: trial balance, P&L, and balance sheet with dimension filters
Qualifications (Required)
- Bachelor’s degree in Accounting, Finance, or a related field
- Minimum 4 years of progressive accounting experience, including ownership of month-end close tasks
- Working knowledge of U.S. GAAP, including revenue recognition for subscription and multi-period contracts, accruals, and deferrals
- Minimum of 2 years of hands-on Dynamics 365 Business Central experience as described above
- Demonstrated accuracy under deadline, with judgment to escalate rather than assume
Preferred Qualifications
- Experience in IT services, consulting, software resale, or another project-based business
- Multi-entity, multi-currency, or intercompany accounting experience
- Exposure to ServiceNow, Power BI, Power Automate, or Power Query
- CPA candidate or actively pursuing licensure
Goals (Success in the Role)
- 30 days: Independently reconcile assigned bank and credit card accounts and post approved recurring entries
- 60 days: Own payroll allocation and intercompany cross-charge entries end-to-end
- 90 days: Deliver monthly variance analysis with documented explanations and identify at least one opportunity to improve the close cycle
Compensation & Benefits
- Competitive salary commensurate with experience
- Comprehensive benefits package including medical, dental, vision, and retirement
Location
Fully remote (any US state)