Overview
This role involves managing all payroll tax-related functions and research, as well as overseeing the company's payroll tax process through a third-party vendor. The position includes processing biweekly and off-cycle payrolls in a multi-state environment using a third-party vendor.
Responsibilities
- Maintain current tax accounts, register new tax accounts, close inactive accounts, and manage Power of Attorney (POA) and Third Party Administrator (TPA) assignments
- Create and monitor tax cases with the payroll vendor
- Maintain up-to-date State Unemployment Insurance (SUI) rates
- Collaborate with federal, state, and local tax agencies or internal partners regarding tax inquiries, audit requests, reporting, and detailed analysis
- Assist in month-end, quarter-end, and year-end processes, reconciliations, and reporting; work with Accounting to ensure accurate payroll reporting to the General Ledger (GL)
- Process garnishments, tax levies, child support orders, and handle agency correspondence
- Contribute to year-end reconciliation and W-2/W-2C preparation
- Complete annual California Pay Data Reporting and assist with 401(k) and Workers' Compensation audits
- Process biweekly and off-cycle payrolls in Workday
- Review timesheets for accuracy and completeness
- Upload Employee Information Bundles (EIBs) in Workday for commissions, bonuses, fringe benefits, etc.
- Identify and recommend system and process improvements
- Assist and provide backup support to team members as needed
- Perform other duties as assigned
Requirements
- Minimum of 5 years recent experience processing full-cycle payroll and managing payroll tax using a third-party vendor
- Extensive hands-on experience with Workday Payroll and ADP SmartCompliance
- Familiarity with payroll practices, processes, regulatory requirements, and knowledge of reciprocity and local tax rules, specifically for Pennsylvania and Ohio locals
- Strong organizational skills, detail-oriented, and deadline-driven
- Proficiency in Excel, including V-Lookups and Pivot Tables
- Bachelor’s degree or equivalent experience in Payroll and Payroll Tax
Preferred Qualifications
- Experience using ADP and Workday
- Experience with payroll system implementation
Compensation & Benefits
- Salary range: $76,800 - $96,000
- Remote-first work environment within the United States
- Unlimited paid time off
- 401(k) plan with employer match
- Inclusive and diverse workplace culture
Work Authorization
- Candidates must be eligible to work in the United States for full-time employment
- Employment sponsorship is not available
Location
- Remote within the United States
This position is an equal opportunity role and prohibits discrimination and harassment of any kind. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to protected characteristics under applicable laws.