US Accountant

Overview

This role is responsible for maintaining accurate and complete financial records in accordance with US Generally Accepted Accounting Principles (US GAAP), supporting timely financial close and reporting, and administering US payroll processes. Responsibilities span general ledger accounting, financial analysis, reconciliations, accounts payable and receivable, payroll processing, tax-accrual support, and audit coordination.

Work Arrangement & Schedule

• Work arrangement: Work from home
• Schedule: Monday to Friday, 9:00 AM to 6:00 PM (subject to adjustment during peak periods, including month-end close and reporting)
• Holiday schedule: Follows Philippine holidays, subject to operational requirements and peak-period needs

Responsibilities

General Ledger & Financial Recordkeeping

• Maintain accurate and complete accounting records
• Prepare and post journal entries
• Ensure transactions are properly supported, classified, and recorded in the correct accounting period

US GAAP Financial Reporting

• Prepare and support monthly, quarterly, and annual financial statements and related schedules in accordance with US GAAP
• Apply relevant accounting principles consistently
• Escalate complex accounting matters as needed

Month-End & Year-End Close

• Coordinate and execute close activities, including recurring and adjusting journal entries, account reviews, accruals, and cut-off procedures
• Deliver accurate and timely financial results

Account Reconciliations

• Prepare and review balance sheet reconciliations, including:
  • Bank accounts
  • Accounts receivable aging
  • Prepaid expenses and amortization
  • Deferred revenue
  • Other general ledger accounts
• Investigate and resolve reconciling items promptly

Financial & Variance Analysis

• Analyze monthly revenue and expense movements
• Identify significant variances and trends
• Validate results against expectations
• Prepare clear explanations for management

US Payroll Administration

• Process and administer US payroll using Gusto or other applicable payroll systems
• Review wages, overtime, bonuses, benefits, deductions, and other payroll adjustments for accuracy and timely processing

US Payroll Tax & Compliance

• Support compliance with applicable federal, state, and local payroll tax and reporting requirements
• Review payroll tax calculations, filings, and payments as applicable
• Maintain accurate, confidential payroll records and supporting documentation

Employee Payroll Support

• Respond to payroll inquiries
• Investigate discrepancies
• Coordinate corrections with relevant stakeholders
• Ensure payroll issues are resolved accurately and on time

Accounts Payable & Accounts Receivable

• Process and record vendor and customer transactions
• Verify invoices and supporting documents
• Support payment processing and collections
• Record the transaction on a daily basis
• Investigate discrepancies

Client Invoice Recording

• Record client invoices accurately and promptly in the accounting system
• Validate client details, dates, amounts, and supporting documentation
• Maintain organized records
• Support invoicing-related close activities

Tax Accruals & External Tax Coordination

• Prepare and record monthly accruals for US federal corporate income taxes and, where applicable, state and local income taxes
• Coordinate with external tax advisors on tax schedules, supporting documentation, and required tax filings

Intercompany & Transfer Pricing Entries

• Record and support intercompany transactions and transfer-pricing-related cost recognition across applicable entities and locations
• Ensure transactions are supported and recorded in the appropriate period

Accruals & Expense Recognition

• Calculate and post accruals for recurring expenses where invoices have not yet been received
• Ensure expenses are recognized in the appropriate reporting period

Audit & Compliance Support

• Support internal and external audits by preparing reconciliations, schedules, and documentation
• Respond to information requests
• Maintain well-organized audit trails

Corporate Credit Card Reporting

• Prepare or assist with monthly corporate credit card liquidation and expense reports
• Ensure transactions are supported and properly classified

Management Reporting & Collaboration

• Work with accounting, FP&A, operations, and other business teams to gather and validate financial data
• Explain results to stakeholders
• Improve reporting quality and support process improvements and automation

Process Improvement

• Identify opportunities to strengthen accounting controls
• Standardize workflows and improve data quality
• Increase efficiency and reliability of accounting and payroll processes

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• At least 5 years of professional accounting experience, including a minimum of 3 years of hands-on US accounting experience
• Practical, hands-on experience processing US payroll, including familiarity with payroll calculations, deductions, payroll taxes, and applicable federal, state, and local requirements
• Strong working knowledge of US GAAP and its application to general ledger accounting, reconciliations, accruals, and financial reporting
• Experience using US accounting and payroll systems; QuickBooks and Gusto experience is an advantage
• Proficiency in Microsoft Excel, including the ability to organize, reconcile, and analyze financial data
• Strong analytical, organizational, and communication skills, with a high level of accuracy and attention to detail
• Ability to handle confidential financial and employee payroll information with integrity and discretion
• Demonstrated ability to maintain focus and engagement during agreed working hours and ensure outside activities do not interfere with work performance, availability, productivity, or deliverable quality
• Demonstrated high standard of honesty, integrity, ethical conduct, and sound professional judgment, particularly when handling financial records, payroll information, confidential data, and sensitive business matters
• Provides accurate and timely updates on work progress, communicates delays and potential issues promptly, and ensures reported progress reflects actual work completed
• Demonstrates dependability in meeting commitments and maintaining consistent work quality

Preferred Qualifications

• CPA or equivalent professional accounting certification
• Experience supporting US payroll tax filings and year-end payroll reporting
• Experience coordinating with US-based tax advisors, auditors, and other external service providers
• Experience with multi-entity accounting, intercompany transactions, transfer pricing, and month-end close
• Experience improving accounting workflows, internal controls, and reporting automation

Success Measures

• Accurate and timely recording and processing of client invoices, vendor payables, expense accruals, payroll, related-party transactions, deferred revenue, and other accounting entries
• Prompt investigation of discrepancies, implementation of appropriate corrections, and ensuring all transactions are properly supported, reconciled, and recorded in the correct accounting period
• Reliable financial records, reconciliations, and US GAAP-compliant reporting delivered within agreed deadlines
• Timely completion of month-end close activities and clear explanations of material revenue and expense variances
• Complete, well-organized supporting documentation for audits, tax coordination, and management reporting

Compensation & Benefits

Not specified in the provided job description.