Overview
This part-time US Accounting Associate role provides transactional and administrative accounting support to the US Finance function. Responsibilities include supporting accurate and timely accounts payable, cash receipts, payroll administration, vendor records, and financial documentation in accordance with organizational policies, procedures, and internal controls.
- Department: Finance (Global Finance)
- Status: Part Time – 20 hours per week
- Location: Remote (United States) — based in the East Coast Time Zone
- Reports to: Finance Manager, US Operations & Compliance
- Compensation: $24,446 - $27,879 / year
- Application Deadline: 9 October 2026
Responsibilities
Finance team collaboration
- Work closely with the Finance Manager, US Operations & Compliance, and the Staff Accountant to support efficient day-to-day US accounting and finance operations.
- Coordinate with finance colleagues to ensure transactions are appropriately documented, coded, processed, and available for reconciliation and month-end close.
People and Culture, staff & vendor support
- Collaborate with People and Culture to support semi-monthly payroll administration and maintain payroll schedules and documentation.
- Serve as a point of contact for routine accounts payable and expense reimbursement inquiries from staff and vendors.
- Coordinate with budget holders and approvers to obtain appropriate approvals and supporting documentation.
- Maintain professional relationships with vendors and external service providers and resolve routine documentation queries.
Accounts payable & expense reimbursements
- Process accounts payable transactions in accordance with organizational policies, procedures, delegated authorities, and internal controls.
- Monitor the Accounts Payable mailbox and ensure invoices and supporting documentation are reviewed and processed in a timely basis.
- Review invoices, check requests, and expense reimbursements for completeness, appropriate approval, coding, and required supporting documentation.
- Code and process approved invoices in Sage Intacct or other designated accounting systems.
- Maintain vendor records and supporting documentation, including W-9 collection and verification.
- Prepare payment templates and supporting documentation for authorized review and release (this role does not approve or release payments).
- Support year-end vendor reviews and preparation of information required for Forms 1099 and 1096 reporting.
Cash receipts & transaction processing
- Process and record cash receipts accurately and on time within the accounting system.
- Maintain complete supporting documentation for assigned financial transactions in accordance with record-retention requirements.
- Assist the Staff Accountant with reconciliations and transaction reviews as assigned.
Payroll administration support
- In partnership with People and Culture, support the administration of semi-monthly payroll and related employee benefit transactions.
- Maintain payroll schedules and assist with payroll data verification, documentation, and routine system administration.
- Provide payroll documentation and transaction information required for reconciliation and reporting by the Staff Accountant and Finance Manager.
Financial administration, controls & audit support
- Ensure assigned transactions are processed in accordance with organizational policies, procedures, delegated authorities, and internal control requirements.
- Maintain accurate and complete accounting records and supporting documentation for audit and compliance purposes.
- Assist with audit requests, financial record retrieval, and routine finance administration as assigned.
- Identify incomplete documentation, unusual transactions, or potential control issues and escalate them promptly to the Finance Manager.
- Contribute to improvements in routine finance processes to strengthen efficiency, accuracy, and financial stewardship.
Required Qualifications
- Relevant coursework, certificate, associate degree, or equivalent practical experience in Accounting, Finance, Business Administration, or a related field.
- At least 1 year of relevant experience in accounts payable, bookkeeping, accounting support, payroll administration, or similar finance operations.
- Strong attention to detail and commitment to accuracy.
- Good organizational and time-management skills, with the ability to manage routine deadlines and competing priorities.
- Working proficiency in Microsoft Excel and comfort learning finance and payroll systems.
- Ability to communicate professionally and effectively with staff, vendors, and other stakeholders.
- Ability to work independently within defined procedures and as part of a collaborative team.
- Commitment to confidentiality and appropriate handling of sensitive financial and employee information.
Preferred Qualifications
- Experience using Sage Intacct or another ERP/accounting system.
- Experience using ADP or another payroll platform.
- Previous experience in a nonprofit, international NGO, or similarly complex organization.
Compensation & Benefits
- Salary range: $24,446.00 – $27,879.00 (Grade E)
- Final offer will reflect factors including geographic location, qualifications, specific skills, relevant experience, and organizational considerations (including location-based market factors).
Location & Work Environment
- Remote (United States) — based in the East Coast Time Zone.
- Physical demands: Computer-based role requiring extended screen time and regular remote collaboration; may occasionally require evening work to meet critical finance deadlines.
Additional Information
- Work authorization: Applicants must be legally authorized to work in the United States at the time of application. Sponsorship is not available.
- Reasonable adjustments: Reasonable accommodation will be made to enable successful performance of the role, including during the recruitment process.
Equal Opportunity Employer
All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.