US Payroll Tax & Compliance Lead (ADP WFN)

Overview

This role is responsible for accurate, timely, and compliant processing of payroll for all employees. It combines US payroll tax and compliance leadership with people management, including serving as a technical subject matter expert for 15+ US state tax jurisdictions and supervising a dedicated payroll team.

Responsibilities

• Lead and mentor payroll staff: Supervise and guide junior payroll team members to ensure professional growth and accurate output.
• Own the payroll lifecycle (15+ states): Manage end-to-end payroll processing for 15+ states and serve as the final escalation point for complex tax and system issues.
• Manage multi-state tax operations: Oversee withholding, filing, and reconciliation for 15+ states, including SUTA/FUTA, FICA, and local tax nexus.
• Serve as ADP Workforce Now SME: Ensure seamless system integration and data integrity as a Subject Matter Expert (SME) for ADP Workforce Now.
• Ensure ongoing tax compliance: Lead registration of new state tax IDs and manage SUTA/FUTA/FICA compliance across a growing US footprint.
• Handle compliance and audits: Lead responses to federal and state tax notices, garnishments, and year-end (W-2/W-3) reconciliations.
• Provide strategic reporting: Deliver accurate, timely reporting for audits, 401k, and trend reporting to the C-suite.
• Improve and automate processes: Drive improvements that shift payroll from manual processes to automated, scalable execution.
• Other duties as needed.

Requirements

• US payroll expertise: Extensive experience managing US payroll; multi-state experience is non-negotiable.
• Payroll systems proficiency: High proficiency with payroll systems, including ADP Workforce Now, Kronos/Ukg, and Advanced Excel (Pivot Tables, V-Lookups, Macros).
• Education: Bachelor’s degree in Accounting or Finance.
• Preferred credentials (bonus): CPA or CPP certification is a plus.
• Communication: Fluent English communication skills, able to explain complex tax issues to US-based staff.
• Schedule alignment: Comfortable working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central time zones.

Compensation & Benefits

• Salary: $85,000 – $110,000 PHP/month based on experience.
• 100% Remote: Work from home anywhere in the Philippines.
• Night Shift Premium: Competitive Night Shift Differential for graveyard hours; expected work hours are 10:00pm to 7:00am PHST.
• Health coverage: Premium HMO coverage with options to add dependents.
• Paid time off: Paid holidays and 15 paid time off days, offered on an accrual basis.
• Employment stability and advancement options with a US-based organization.

Location & Employment Type

• Location: Remote in PH
• Employment Type: Full-Time

Background Check

Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect application status or continued employment.