Volunteer: QuickBooks Review and Year-End Cleanup

Overview

This is a volunteer opportunity with a nonprofit organization seeking a volunteer CPA or experienced nonprofit accountant for a remote, 10-week engagement (approximately 2–5 hours per week).

The organization has no dedicated accounting staff. Current QuickBooks records include duplicate, missing, incorrectly categorized, or unreconciled transactions, and the chart of accounts needs refinement to accurately reflect contributions, grants, fundraising, program, and administrative activity. Support is needed to review restricted and unrestricted funds, classify expenses by function, and complete the most recently completed fiscal year close so records are accurate and ready for tax preparation, grant applications, government reporting, and board oversight.

Responsibilities

• Review QuickBooks records for accuracy and completeness, and document identified issues.
• Refine the chart of accounts to appropriately categorize:
  • contributions
  • grants
  • fundraising revenue
  • program expenses
  • administrative expenses
  • other activity
• Identify and resolve duplicate, missing, incorrectly categorized, or unreconciled transactions for the applicable fiscal year using available records (bank, credit-card, donation, grant, and expense records).
• Make necessary adjusting journal entries in QuickBooks or provide clear, written instructions for the organization’s team to implement them, documenting the purpose of each adjustment.
• Review the accounting treatment of restricted and unrestricted funds, grants, donations, reimbursements, and program-related expenses.
• Review expense classifications and recommend a consistent method for distinguishing program, management and general, and fundraising expenses.
• Complete year-end close and generate required reports, including:
  • profit-and-loss statement
  • balance sheet
  • general ledger
  • other supporting reports needed for tax preparation

Requirements

• Volunteer CPA or experienced nonprofit accountant
• Accounting experience and familiarity with nonprofit financial reporting
• QuickBooks experience

Preferred Skills and Experience

• Financial analysis
• Accounting
• CPA
• QuickBooks

Compensation & Benefits

• Volunteer opportunity (no compensation listed)

Location

• Remote
• 10-week engagement (approximately 2–5 hours per week)