[2026 - 2027] Staff Accountant

Overview

The organization is seeking a detail-oriented and dependable Staff Accountant to support day-to-day accounting operations. Reporting to the Accounting Manager, this role helps maintain accurate accounting records and supports efficient financial operations across the organization’s entities.

This position includes significant responsibility for accounts payable processing, transaction entry, credit card accounting, account reconciliations and schedules, journal entries, and other recurring accounting activities. Over time, the Staff Accountant will assume increasing ownership of recurring accounting processes as familiarity grows with the organization’s chart of accounts, schools and departments, financial systems, internal controls, and monthly accounting calendar.

Responsibilities

Accounting Operations & Accounts Payable

• Support the accounts payable process across organizational entities, including receiving, organizing, entering, and maintaining vendor invoices and supporting documentation.
• Enter and process invoices and other accounts payable transactions in the accounts payable and expense management system (currently Ramp).
• Enter applicable accounting transactions into the accounting information system (currently LINQ) accurately and consistently across entities.
• Monitor Finance Team accounts and systems for invoices, statements, and other documentation requiring Finance action.
• Retrieve invoices, statements, and supporting documentation from vendor portals and other external systems and upload documentation into the appropriate financial system.
• Maintain complete and organized supporting documentation for accounts payable transactions.
• Support vendor record maintenance and assist with annual Form 1099 preparation and reporting.
• Research and help resolve routine accounts payable questions, discrepancies, and documentation needs.
• Support timely and accurate processing of recurring vendor obligations and other accounts payable activities.

Credit Card & Expense Accounting

• Perform accounting and coding activities related to organizational purchasing and credit card transactions.
• Review transactions for appropriate account, department, school, entity, and other applicable financial coding.
• Reconcile credit card activity and support resolution of missing, incomplete, or inaccurate transaction documentation.
• Work with Finance Team members and budget owners to resolve routine coding and documentation questions.
• Support consistent application of purchasing, expense management, documentation, and internal control procedures.

General Accounting

• Prepare and post routine journal entries with appropriate supporting documentation and review.
• Assist with recurring accounting entries, adjustments, and other general ledger activities as assigned.
• Apply a working understanding of debits and credits and the relationship between balance sheet and income statement accounts when processing transactions.
• Research transaction-level questions using the accounting information system, account history, financial reports, and supporting documentation.
• Assist with maintaining accurate financial records across entities.
• Support monthly, quarterly, and year-end accounting processes as assigned.

Account Reconciliations & Financial Schedules

• Assist in preparing a recurring balance sheet, income statement, and other accounting schedules.
• Prepare and maintain assigned schedules, including prepaid expense schedules and other recurring account analyses.
• Retrieve account history, invoices, transaction reports, and supporting documentation needed for reconciliations and accounting schedules.
• Assist Finance Team members with gathering and organizing information needed for monthly, quarterly, and annual accounting processes.
• Maintain organized workpapers and supporting schedules in accordance with Finance Team standards.
• Assist with researching and resolving discrepancies identified through account reconciliations and financial review processes.

Finance Team & Operational Support

• Complete recurring accounting responsibilities according to the Finance Team’s monthly accounting calendar and established deadlines.
• Develop a strong working knowledge of the chart of accounts, entities, schools, departments, accounting processes, and financial systems.
• Partner with Accounting and Finance Team members to identify opportunities to streamline and standardize recurring transaction-processing activities.
• Support documentation and continuous improvement of Finance Team procedures and internal controls.
• Assist with gathering financial documentation, transaction detail, reports, and schedules for audits and other compliance activities as needed.
• Provide accounting support for Finance Team projects and recurring reporting requirements as assigned.
• Take on additional accounting responsibilities as knowledge of systems and processes develops.

Requirements

• A deep commitment to supporting schools through strong financial operations.
• An Associate degree in Accounting, Finance, Business, or a related field, or a comparable combination of accounting education and relevant experience. A bachelor’s degree is welcomed but is not required.
• Prior accounting, bookkeeping, accounts payable, or related financial operations experience preferred.
• Working knowledge of fundamental accounting principles, including debits and credits, journal entries, balance sheet accounts, and income statement accounts.
• Strong attention to detail and demonstrated ability to process and maintain financial information accurately.
• Ability to manage recurring and high-volume transactional responsibilities while meeting established deadlines.
• Strong organizational skills and the ability to maintain complete, accurate, and accessible financial documentation.
• Ability to identify discrepancies, research transaction-level issues, and escalate matters requiring additional accounting judgment.
• Ability to learn and effectively use accounting and financial technology systems.
• Experience preparing and posting journal entries preferred.
• Experience with an accounting information system, particularly LINQ or a comparable governmental, school, or fund-accounting platform, preferred.
• Experience with an accounts payable and expense management system, particularly Ramp or a comparable platform, preferred.
• North Carolina charter school, public school, governmental, or nonprofit accounting experience is a plus.
• Proficiency with Microsoft Excel and comfort working with spreadsheets, account histories, transaction reports, and financial schedules.
• Strong communication skills and ability to work collaboratively with Finance Team colleagues and internal stakeholders.
• Demonstrates integrity, accountability, and sound judgment when handling financial information and organizational resources.
• Ability to work independently within established processes while seeking appropriate guidance when transactions require additional judgment.
• Commitment to continuous learning and willingness to take on increasing responsibility as familiarity with the organization’s accounting processes develops.

Location

North Carolina (remote)