Accounting Associate - Cash Application

Overview

This position is responsible for data entry processing of customer payments, posting payments ranging from simple to complex, identifying discrepancies, creating reports, and setting up Accounts Payable vendors (including Spiff Vendors) on a daily/weekly basis.

Responsibilities

• Process and post all cash receipts to customers, including:
  • Lockbox check images
  • Scanner check images
  • ACH drafts
  • Wires
  • E-payments
  • Credit cards
  • Floor plan remittance files
  • NSF checks, NSF e-payments, and credit card credits
• Upload remittance statements from Excel into NetSuite and post.
• Gather payment details for posting on various websites, including American Express and Solveras.
• Perform daily scanning of all cash receipt documentation for the shared drive.
• Provide totals for lockbox and credit cards to employees who handle daily banking.
• Process monthly corrections.
• Set up Spiffs (ACH and W-9) in NetSuite daily.
• Set up Accounts Payable (AP) expenses daily, including AR customer refund setups; most AP setups are for payment via ACH.
• Set up Premium rebates as needed.
• Work with internal Credit Managers and AR analysts to determine where payments should be posted when received with minimal information, and to identify where remittance detail or backup is needed.
• Assist with annual audits by providing payment-related documentation requests to the Treasurer.
• Review and maintain the remit inbox daily to ensure current month remittance details have been applied.
• Complete month-end cost changes in the AS400 for Accounting.
• Assist AR Supervisors with large E-Commerce customer spreadsheets and website (portal) work.

Requirements

• High school degree and 2 years of relevant experience.
• Experience with NetSuite is a plus.
• Microsoft Office experience required, specifically Excel, Word, and Outlook.
• Detail-oriented and organized; ensures accuracy and completeness.
• Deadline-oriented.
• Strong initiative and follow-up skills for daily Cash Appl. Lead responsibilities.
• Reliable independent worker, especially in a work-from-home environment.
• Excellent written and verbal communication.
• Understanding of basic accounting entries.
• Flexibility and comfort using multiple programs and online interfaces.
• Prompt and accurate follow-up/communications with the Manager and other departments.

Compensation & Benefits

Not specified.

Location

Not specified.

Equal Opportunity

The employer recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.