Accounting Manager

Overview

This Accounting Manager role focuses on maintaining accurate financial records and translating them into clear project and operational insights. You will own the month-end close, budget process, and project accounting picture, while helping keep cash flowing through accounts payable, accounts receivable, and payroll. The role also supports audit readiness for government-funded work. You will report to the Controller and provide hands-on support for special projects, process changes, and system changes.

Responsibilities

• Controller support & process/system change

  • Support the Controller with special projects, process changes, and system changes through hands-on work.
  • Serve as the go-to person for one-off projects, analyses, and requests outside the normal cycle.
  • Document and maintain key accounting documentation, including the chart of accounts, project and cost structures, and the reasoning behind key decisions; update as processes change.
  • Identify gaps and risks early and bring options—not just problems.

• Project accounting & cost principles

  • Own how costs and revenue are tracked, charged, and reported across projects.
  • Allocate revenue, labor, and direct and indirect costs to the right projects each month, using documented methods applied consistently.
  • Own project margin by reviewing it monthly, explaining what drives it, and flagging projects that drift from expectations.

• Budgeting

  • Own the budget process, with the Controller as the final reviewer.
  • Prepare and maintain the budget with clear drivers and assumptions.
  • Track and explain variances to department leaders.

• FAR compliance & audit support (government-funded work)

  • Lead preparation for and response to government audits, with the Controller as the final reviewer.
  • Prepare audit-ready support for costs charged to government-funded work, including labor charging and timekeeping.
  • Respond to auditor requests and maintain indirect rate calculations and related submissions.

• Month-end close

  • Maintain and streamline close procedures by reviewing account reconciliations and ensuring accuracy.
  • Manage the close calendar, lead the close to deadlines, and review reconciliations.
  • Continuously improve close procedures, including using AI tools (such as Claude) where they save time without weakening controls.

• Accounts payable & accounts receivable

  • Oversee invoicing, collections, and payments while refining processes to optimize cash flow.
  • Oversee reconciliations, AR and AP reporting, vendor payments, and collections.
  • Administer the company credit card program.

• Payroll execution & compliance

  • Run payroll each cycle accurately and on time.
  • Keep federal and state filings compliant.

• Financial reporting & compliance

  • Prepare and review financial statements and budgets.
  • Ensure adherence to accounting standards, regulations, and company policies.

Requirements

• Education & core experience

  • Bachelor’s degree in accounting, finance, or a related field.
  • CPA is a plus, but not required.
  • Strong track record building and managing budgets.
  • Solid project accounting background, including tracking cost and margin at the project level.
  • Working knowledge of FAR cost principles, and experience with government audits or incurred cost work.
  • Experience running day-to-day accounting operations.
  • Experience supporting a system implementation or process change from the finance side.

• Tools & skills

  • Proficiency with accounting and payroll software (Xero and Rippling preferred).
  • Advanced Excel skills, including PowerQuery.
  • Practical, regular use of AI tools such as Claude for analysis, reconciliation, documentation, and reporting, with good judgment on when to verify output.
  • Strong analytical, organizational, presentation, and interpersonal skills.
  • Ability to explain complex numbers plainly.

Preferred Qualifications

• No additional preferred qualifications were specified.

Compensation & Benefits

• Competitive compensation
• Health insurance
• Flexible PTO
• Remote work
• Philanthropic Matching Gift Program
• Other benefits

Location

Remote work