Accounting Operations Associate

Overview

This role supports the operational needs of the finance and accounting team as the organization scales. The Accounting Operations Associate will oversee accounts payable (AP), accounts receivable (AR), spend management systems, daily treasury functions, assist with month-end close, and help ensure general ledger (GL) data integrity.

Responsibilities

Accounts Payable (primary focus)

• Own the full AP cycle: process vendor invoices, verify coding and approvals, manage payment runs, and maintain vendor terms.
• Maintain accurate AP aging schedules; proactively flag risk and resolve discrepancies with vendors.
• Track and report on AP KPIs (e.g., DPO, aging trends) and use them to drive process improvement.
• Own vendor onboarding, W-9/W-8 collection, and vendor record maintenance.
• Serve as the go-to point of contact for all AP questions from vendors and internal teams.

Accounts Receivable (primary focus)

• Own the full AR cycle: generate and send customer invoices, track collections, manage past-due follow-up, and apply cash receipts.
• Maintain accurate AR aging schedules; proactively flag risk and resolve discrepancies with customers.
• Track and report on AR KPIs (e.g., DSO, aging trends) and use them to drive process improvement.
• Serve as the go-to point of contact for all AR questions from customers and internal teams.

Treasury & Cash Management

• Monitor daily cash positions across the organization’s bank and operating accounts.
• Process and execute wire transfers, ACH payments, and other cash movements in line with internal controls and approval limits.
• Manage day-to-day banking relationships and administer online banking platforms, including user access, permissions, and alerts.
• Support short-term cash flow forecasting and proactively flag liquidity needs to the Controller.
• Reconcile treasury and bank accounts and investigate/resolve discrepancies.

Financial & Accounting Systems Ownership

• Act as the primary owner/administrator of accounting, AP/AR, and treasury/banking platforms (including ERP, AP/AR tools, and banking portals): user access, configuration, and troubleshooting.
• Manage integrations across systems (AP/AR, banking, general ledger, payroll) to ensure clean data flow and reconciled results.
• Own system maintenance, including software updates, permissions audits, and ongoing troubleshooting across the financial systems stack.
• Evaluate, recommend, and help implement new or upgraded financial systems and automation as the organization scales.
• Build and maintain documentation/SOPs for financial systems and workflows.

Month-End Close & Reconciliations

• Prepare journal entries and support the monthly close checklist.
• Reconcile bank and credit card accounts, and research/clear variances.
• Maintain supporting schedules for prepaids, accruals, and other balance sheet accounts.

Financial Reporting & Light FP&A

• Assist in preparing monthly financial reports and management summaries.
• Support budget-to-actual tracking and basic variance analysis.
• Pull and organize data for ad hoc financial requests.

Payroll & Expense Management

• Support payroll processing in partnership with the Controller/HR.
• Review and process employee expense reports and reimbursements.
• Help maintain compliance with expense policy and documentation standards.

Requirements

• 1–3 years of experience in accounting, bookkeeping, or a related finance role, with meaningful hands-on AP/AR experience.
• Exposure to treasury or cash management tasks (bank transfers, cash positioning, reconciliations); direct treasury experience is a strong plus, not a requirement.
• Experience administering or power-using financial systems (e.g., an ERP, AP/AR platform, or banking portal), comfortable owning a system rather than just using it.
• Strong Excel/spreadsheet skills and comfort working across multiple financial systems.
• Strong attention to detail and follow-through on recurring, deadline-driven, controls-sensitive work.
• Clear communication skills; comfortable working with vendors, customers, banks, and internal teams.
• A systems/process mindset, with an interest in improving accuracy and efficiency in financial operations.
• Interest in growing beyond AP/AR into broader accounting, treasury, and finance operations.
• No certification required; a degree in accounting, finance, or a related field preferred but not mandatory.

Preferred Qualifications

• Experience at a startup or fast-growing company.
• Prior exposure to treasury management systems or online banking platforms.
• Prior experience owning/administering a financial system beyond AP/AR (e.g., ERP, payroll, or expense tools).
• Familiarity with payroll systems and expense management tools.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Not specified in the provided job description.