Accounting Operations Specialist

Overview

The organization is seeking an Accounting Operations Specialist to manage the full accounts payable processing cycle, support cash receipt reconciliation, and assist with related accounting operations. This role is hybrid and will require the incumbent to visit the organization’s DC headquarters to provide staff coverage only when necessary.

Responsibilities

Accounts Payable

• Add new vendors or edit existing vendor records as needed when requested by staff (daily) for the organization, Stewardship Sites, Main Street, and/or RePurpose Capital.
• Serve as backup to the Director of Accounting Operations for wire processing.
• Resolve returned payment items (ACH or checks) in a timely manner.
• Review staff corporate credit card transactions in RAMP and assist with reconciliation of the monthly RAMP file.
• Compare RAMP transactions and vendors to the organization’s Unit4 payment system to support analysis, identify duplicate payments, and invoice staff for personal charges on RAMP corporate cards.
• Respond to staff inquiries via email and phone in a timely manner.
• Research and reconcile statements and payment records.
• Perform quarterly reviews of 1099 data and edit as necessary.

Cash Receipts and Other Duties

• Record monthly ACH and wires received in the organization’s operating account.
• Assist with bank and other reconciliations as assigned.
• Assist with site receipts and deposit reports, and support JE and CRM reconciliation.
• Download daily transactions from the organization’s main operating account.
• Perform other duties as assigned by the Director of Accounting Operations.

Requirements

• At least 3+ years of professional level experience, particularly in a matrixed and geographically dispersed non-profit organization.
• Experience handling accounts payable, expense reimbursements, and related accounting functions.
• Familiarity with accounting software (Unit4 experience is a plus).
• Accounts payable experience with proven ability to calculate, post, and manage accounting figures and financial records with a high degree of timeliness and accuracy.
• Knowledge of 1099 rules is a must.
• Strong working knowledge of general ledgers and their relationship to financial statements.
• Experience with double entry accounting and entering journal entries in accounting software strongly desirable.
• Ability to prioritize, multi-task efficiently, and respond to a high volume of ongoing requests in a timely fashion.
• Detail-oriented with strong organizational skills.
• High degree of accuracy, timeliness, and attention to detail.
• Ability to reconcile vendor statements and general ledger accounts with high timeliness and accuracy, including investigating and resolving discrepancies.
• Intermediate analytical and problem-solving skills, including issue identification and prioritization.
• Strong communication skills, including writing, spelling, grammar, proofreading, verbal communication, and customer service.
• Ability to explain accounting-related issues clearly with non-accounting staff.
• Basic project-management skills; able to achieve results with moderate supervision.
• Proven ability to collaborate across divisions to implement processes and achieve results, with a track record of building and maintaining productive relationships with internal and external stakeholders.
• Proven ability to continually develop skills related to rapidly changing technology and communications best practices.
• Ability to adapt and be flexible in a dynamic work environment; able to work effectively with frequent interruptions and handle frequently changing or unscheduled tasks accurately.
• Demonstrated success working with culturally diverse audiences, partners, and colleagues.
• Intermediate knowledge of Microsoft Excel and Word required; familiarity with other software (including databases) is a plus.
• Relevant experience required; an accounting background strongly preferred.
• Regular and reliable attendance required.

Compensation & Benefits

• Full-time, exempt position.
• Eligible for full benefits including health, dental, and life insurance, retirement benefits, parental leave, 3+ weeks of vacation, plus sick time and holidays.
• Hiring Range: $65,000–$68,000 per year

Location

• Hybrid role with required visits to the organization’s DC headquarters to provide staff coverage only when necessary.