Accounts Payable Associate

Overview

A contracting organization is seeking a detail-oriented Accounts Payable Associate to manage the full-cycle accounts payable process. This role involves ensuring timely and accurate processing of invoices, maintaining vendor relationships, and contributing to overall financial accuracy and efficiency.

Responsibilities

Accounts Payable Operations

• Code, verify, and route high-volume subcontractor and vendor invoices for project managers to approve via TimberScan Titanium
• Allocate expenses accurately across multiple active projects
• Track receipt of lien waivers, certified payrolls for billed periods, and insurance certificates prior to issuing payments
• Process and manage accounts payable transactions within Sage Intacct
• Manage the Accounts Payable Outlook inbox, ensuring timely response and processing of vendor communications
• Review invoices for accuracy, proper coding, and appropriate approvals
• Set up and maintain new vendor accounts
• Work closely with subcontractors regarding billing, invoices, and payment status

Payment Processing

• Prepare and execute weekly check runs
• Conduct accounts payable review with management prior to check runs

Reconciliation & Reporting

• Maintain accurate accounts payable accruals for month-end close
• Generate and distribute daily financial reports as required

Financial Coordination

• Prepare documentation and reporting for weekly finance meetings
• Support month-end and year-end close processes as needed

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field, or equivalent experience
• 2–4+ years of construction accounts payable experience, preferably in construction or contracting
• Experience with Sage Intacct accounting software required
• Experience with TimberScan or similar invoice management systems preferred
• Proficiency in Microsoft Excel and general accounting systems
• High attention to detail and strong organizational skills
• Ability to manage deadlines in a fast-paced environment

Skills and Competencies

• General accounting and bookkeeping
• Accounts payable/receivable management
• Strong understanding of construction job costing, lien waivers, and purchase order matching
• Project cost tracking and reporting
• Excellent vendor communication skills

Benefits

• 401(k) plan with matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance
• Opportunities for professional growth

Location

This position is on the road.