Accounts Payable Specialist

Overview

Accounts Payable Specialist (Remote, U.S.) — Full-time. This role reports to the finance lead in Indianapolis.

This position supports supplier invoice processing, payment runs, vendor reconciliations, and 1099 recordkeeping. You’ll also be an early participant in reviewing invoices captured through an internal invoice intake tool.

Responsibilities

• Enter and code supplier invoices
• Match invoices to purchase orders and contracts
• Run the weekly payment batch (ACH, check, card)
• Reconcile vendor statements
• Chase missing credits
• Collect W-9s and maintain 1099 records ready for year-end
• Compare invoice intake tool results against source documents and flag discrepancies

Requirements

• 1–2 years of accounts payable experience
• Experience with QuickBooks Online, Xero, or NetSuite
• Proficiency with Excel or Google Sheets for reconciliations

Preferred Qualifications

• Experience with Bill.com or Ramp
• Experience filing 1099s

Compensation & Benefits

• Medical, dental, and vision coverage starting your first month
• 401(k) savings plan with a company match
• Paid time off, sick leave, and U.S. holidays
• Yearly budget for learning and certifications
• Laptop and home office setup

Location

• Remote in the U.S.
• Reports to the finance lead in Indianapolis