Accounts Payable Specialist (US, Remote)

Overview

This role is a fully remote position based in the United States. Candidates must reside and work in one of the following states due to tax and compliance requirements: AR, AZ, CA, CO, FL, GA, ID, IL, LA, MD, MO, NC, NJ, NV, NY, OH, TX, VA, WA, WI, or WY.

The employer is seeking an Accounts Payable Specialist to support accurate, timely, and well-controlled accounts payable operations in a multi-entity, inventory-driven environment. The position is hands-on and involves processing vendor bills, resolving discrepancies, maintaining clean vendor records, and supporting accurate month-end reporting in Acumatica.

FLSA Classification: Salaried, Exempt

Responsibilities

• Ensure timely and accurate vendor bill processing in Acumatica across multiple entities, recording bills in the correct company with appropriate documentation and approvals.
• Perform three-way matching of vendor invoices, purchase orders, and receipts; investigate and resolve discrepancies related to price, quantity, receiving, and other issues with Supply Chain, Operations, and vendors.
• Manage AP approval workflows, the Acumatica Incoming Documents module, and shared AP inboxes to capture, route, and address vendor invoices and other AP requests within established timelines.
• Review and code non-PO vendor invoices and other expenses to the appropriate entity, general ledger account, warehouse, and other required dimensions while maintaining accurate supporting documentation.
• Apply and allocate landed costs (freight, processing fees, discounts, and taxes) to purchase order receipts using the appropriate allocation method.
• Reconcile the AP subledger to the general ledger, vendor statements, received-not-invoiced purchase accruals, landed cost clearing accounts, and work-in-progress balances; research and resolve reconciling items.
• Support month-end close by preparing accurate and timely AP accruals, aging reports, reconciliations, and supporting schedules.
• Maintain accurate vendor records, including W-9s and banking information, and follow established controls.
• Build responsive relationships with vendors and internal partners; address invoice, payment, and account questions promptly and follow issues through to resolution.
• Support annual 1099 reporting, sales and use tax reviews, audit requests, and other AP-related compliance activities by maintaining complete, organized, and audit-ready records.
• Identify practical opportunities to optimize AP processes, controls, and efficiency while maintaining accuracy in a high-volume environment.

Requirements

• 4–6 years of hands-on, full-cycle accounts payable experience, ideally in a manufacturing, CPG, distribution, or other inventory-intensive environment.
• Hands-on experience working in Acumatica or another large ERP environment, including purchase order, inventory, and accounts payable modules.
• Demonstrated experience with three-way matching, landed cost allocations, and resolving invoice, purchase order, and receiving discrepancies.
• Strong reconciliation skills, including AP subledger-to-GL, vendor statements, purchase accruals, and related clearing or work-in-progress accounts.
• Solid understanding of accrual accounting and the accounts payable month-end close process.
• Intermediate Excel skills, including PivotTables and formulas such as VLOOKUP and SUMIFS.
• Strong attention to detail and follow-through; ability to manage high transaction volume with competing deadlines.
• Clear written and verbal communication skills; ability to work effectively with vendors and cross-functional partners with little direction.

Preferred Qualifications

• Associate’s degree or higher in Accounting, Business, or a related field.
• Direct experience with Acumatica, particularly within Purchase Order, Inventory, and Accounts Payable modules.
• Experience in manufacturing, e-commerce, CPG, or a multi-entity environment with multiple warehouses or locations.
• Experience supporting 1099 reporting, sales and use tax reviews, or financial audits.

Compensation & Benefits

Geographic Pay Ranges

This position has geographic-based pay ranges. Final compensation and geographic tier placement are determined based on the candidate’s primary work location, skills, experience, and qualifications.

• Tier 1 (Higher Cost Markets): $58,000 - $69,000
• Tier 2 (National Markets): $53,000 - $63,000
• Tier 3 (Lower Cost Markets): $48,000 - $56,000

Benefits

• Medical, dental, and vision coverage with 100% employer-paid dental/vision and a small monthly medical premium for employees; dependents may be added at employee cost
• Generous Paid time off to support balance and rest
• Paid sick time
• Six (6) company-paid holidays each year & two (2) floating holidays
• Paid parental leave after 6 months of service for eligible employees
• 100% company-paid Short-Term Disability, Long-Term Disability, and Life Insurance
• Referral bonuses up to $1,500
• 401(k) or Roth Plans with up to a 4% company match after one year of service
• $300 monthly product stipend for employees

Additional Requirements & Information

• All applicants must be authorized to work in the United States.
• The employer is unable to sponsor or assume sponsorship of employment visas, including but not limited to H-1B, TN, or OPT.
• Any offer of employment is contingent upon completion of Form I-9 and verification of work authorization.
• This role is open until filled.