Accounts Payable Specialist

Overview

This role involves managing the accurate and timely processing of vendor invoices, payments, and related accounting activities. The Accounts Payable Specialist will work closely with Procurement, Accounting, and other cross-functional teams to maintain strong internal controls, support month-end close, and foster positive vendor relationships.

Responsibilities

• Maintain and reconcile accounts payable ledgers to ensure all transactions are properly recorded and accounted for.
• Process vendor invoices with accurate coding, approvals, and timely payments in accordance with company policies.
• Support the end-to-end accounts payable cycle, including vendor communications.
• Assist Procurement with miscellaneous purchase order creation requests.
• Collaborate with Finance and Procurement teams to resolve discrepancies and support month-end and year-end close processes.
• Review new vendor onboarding processes, including vendor profile creation and ACH payment setup.
• Provide backup support for expense report processing.
• Assist with payroll accounting processing.

Required Qualifications

• Minimum 2 years of experience in accounts payable or a related finance function.
• Proficiency in accounting software and ERP systems such as NetSuite, Oracle, SAP, or Zone Bill Capture (OCR).
• Strong knowledge of expense report auditing and reconciliation processes.
• Solid understanding of accounting principles and regulations.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Knowledge of international payment processes and currency conversions.
• Familiarity with SOX compliance requirements.

Skills and Competencies

• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent written and verbal communication skills for vendor and internal stakeholder interactions.
• High level of integrity and ability to handle sensitive financial information.
• Strong time management skills.
• Proficiency in Microsoft Excel, including pivot tables and VLOOKUPs, for financial data analysis.
• Ability to work cooperatively with others across the organization and cross-functional teams.
• Ability to perform well in fast-paced, high-stress environments.
• Predictable and reliable attendance.

Compensation and Benefits

• Salary range: $45,000 - $55,000 plus bonus and benefits.
• Health, dental, and vision benefits.
• Flexible PTO, sick time prorated based on date of hire, all federal holidays (US only), plus 3 days of paid volunteer time.
• Eligibility for annual discretionary bonus plan for non-commissioned positions.
• FSA and dependent care accounts, employee assistance program where applicable.
• Educational reimbursement.
• 401(k) with employer match or pension where applicable.
• Pet insurance (US only).
• Parental leave (US only).
• Hybrid and remote work model.

Location

This position supports US-based operations with benefits and holidays applicable to US employees.