Accounts Receivable & Payroll Specialist

Overview

This role involves performing accounts receivable duties including coding, verifying, and posting accounts receivable, preparing analytical spreadsheets, collections, revenue reconciliations, and filing. The position also includes preparing bi-weekly payroll.

Compensation for this position ranges from $52,516 to $59,082.

Responsibilities

• Prepare and review bi-weekly payroll:
  • Review employee timesheets for accuracy and follow up with managers to resolve discrepancies
  • Review employee changes entered in the payroll system by Human Resources
  • Enter additional compensation, deductions, or one-time adjustments
  • Review completed payroll for accuracy and submit to management for approval
  • Process employee payments and file payroll reports
• Manage accounts receivable:
  • Generate and review laboratory invoices and follow up with Laboratory Management on discrepancies
  • Maintain logs of laboratory testing and prepare associated monthly journal entries in the accounting system
  • Prepare and review organ billing files prior to invoice preparation and posting into the accounts receivable sub-ledger; prepare invoices for delivery to customers
  • Post cash receipts and associated remittances to accounts receivable sub-ledger
  • Follow up on all overdue receivables and document all customer contacts at least monthly
  • Review outstanding receivables with Controller and other management as appropriate
• Adhere to all policies and procedures while advancing the organization's mission and values
• Perform other duties as assigned

Requirements

Education and Training

• High school diploma required

Experience and Skills

• Minimum of 3 years accounting or payroll experience, or an Associate’s degree with 1 year accounting or payroll experience
• Intermediate skills in Microsoft Excel; basic skills in Word
• Good organizational skills
• Effective communication abilities
• Ability to work independently
• Ability to maintain confidentiality
• Experience with accounting and/or payroll systems is a plus

Physical Demands

• Ability to function in a normal office environment
• Ability to use a personal cell phone for business purposes

Work Environment

• Normal office environment
• Remote work allowed as permitted

Compensation and Benefits

• Medical, dental, vision, disability, and life insurance options for full-time employees
• Generous Paid Time Off (PTO) plan
• 403(b) retirement plan with company match
• Tuition reimbursement up to the IRS-allowed maximum
• Personalized learning and educational development opportunities
• Monthly cell phone and internet stipends
• Paid parental leave
• Annual employer-funded lifestyle spending accounts to support wellness needs
• Employee Assistance Program (EAP) and partnership with Critical Incident Stress Consultants (CISC) for support and counseling related to personal, work, financial, or family needs

Equal Employment Opportunity

The organization provides equal employment opportunities to all qualified candidates and does not discriminate based on race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, family medical history or genetic information, or any other classification protected by applicable law. Employment decisions are based on job-related qualifications and abilities.