AP Specialist

Overview

This is a full-time, remote opportunity for an Accounts Payable Specialist responsible for the accurate and timely processing of invoices for payment. This is an hourly, non-exempt position within the Accounts Payable Department.

Responsibilities

• Manage high-volume processing of invoices.
• Review, code, and accurately enter invoices into the Accounts Payable system.
• Maintain vendor files including documentation of open and closed invoices.
• Reconcile vendor accounts, investigate discrepancies, and resolve past-due balances to maintain accurate accounts.
• Assist with the shared AP inbox by prioritizing inquiries and providing timely, professional responses to vendors and internal stakeholders.
• Communicate with vendors to resolve invoice discrepancies and account issues.
• Support month-end processes, escalate issues or discrepancies for resolution, and ensure accruals are properly accounted for.
• Assist with additional tasks as assigned by the AP Supervisor and AP Manager.
• Maintain regular and predictable attendance.

Work Environment

This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, printers, photocopiers, filing cabinets, and fax machines.

Physical Demands

• Regularly required to talk or hear.
• Regularly required to sit and use hands repetitively to operate standard office equipment.
• Frequently required to reach with hands and arms.

Requirements

• High School Diploma or equivalency certificate.
• 3-5+ years of Accounts Payable experience, preferably in an inventory, distribution, or manufacturing environment.
• Strong understanding of three-way matching and inventory invoice processing.
• Understanding of EDI processes.
• Strong attention to detail and ability to manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong oral, written, and data entry skills.
• Working knowledge of Microsoft Office products (Outlook, Word, Excel) and Adobe Acrobat.
• High level of organization and accountability.
• Experience working with data in Excel or similar tools; advanced skills such as pivot tables and lookups are a plus.

Additional Information

This job description is not exhaustive and the employee may be required to perform other duties as assigned by their supervisor. Maintaining a professional work environment at all times is expected.