Billing and Payroll Manager (Remote)

Overview

An organization is seeking an experienced Billing and Payroll Manager on a contract basis. This role functions both as a manager and individual contributor, ensuring accurate payment to talent and correct billing to clients. The position involves correspondence with internal staff and clients, issuing invoices, processing payroll, and overseeing revenue intake. The manager will also partner with clients and talent to resolve discrepancies.

Responsibilities (Non-Negotiable)

• Perform weekly, biweekly, and monthly client billings.
• Process weekly and biweekly payroll for W-2 and 1099 employees.
• Reconcile payroll hours weekly, biweekly, and monthly to VMS and ADP systems.
• Reconcile bill and pay rate adjustments weekly, biweekly, and monthly to VMS, EOR, and ATS.
• Maintain knowledge of wage and hour laws and compliance standards specific to the organization.

Responsibilities (Flexible)

• Manage relationships with partner Employer of Record (EOR) providers and perform payroll and billing reconciliations weekly and monthly.
• Conduct regular billing reviews and data analysis to verify invoice completeness and accuracy.
• Collaborate with internal teams to resolve issues and respond to inquiries.
• Track invoice and pay corrections weekly using Excel to identify process improvement opportunities.
• Recognize and resolve payroll, billing, and client-driven requests.
• Manage the pay/bill department mailbox with a response time of same day to 24 hours.
• Provide clarification and assistance to Accounts Receivable, Credit, and Collections teams regarding payment discrepancies.
• Create and maintain billing process documentation, including exceptions.
• Follow invoicing guidelines and adhere to company procedures.
• Ensure correct setup of computing, withholding, reimbursements, and deductions for payroll processing.
• Analyze billing procedures to identify opportunities for improvement.

Requirements (Non-Negotiable)

• 2-6 years of staffing experience with primary functions in payroll and billing within a weekly cyclical process.
• Experience navigating various Vendor Management Systems (VMS) such as Beeline, Fieldglass, and VNDLY.
• Experience with Applicant Tracking Systems (ATS) such as Salesforce and Bullhorn.
• Preferred experience with spend management software for invoice submission and tracking (e.g., Coupa, Ariba).

Additional Requirements

• Familiarity with Employer of Record (EOR) partnerships preferred.
• Experience tracking discrepancies and compiling analytics to drive process improvements.
• Strong communication skills for interacting with multiple departments and clients.
• High attention to detail, accuracy, and precision.
• Exceptional time management skills and accountability.
• Ability to think critically and adapt quickly in a flexible environment.
• Collaborative mindset with ability to work cross-functionally.
• Initiative-taking and enterprising spirit.
• Advanced skills in Excel and Google Sheets.
• Salesforce experience required.
• QuickBooks Online experience preferred.
• Bachelor’s or associate degree in accounting or business is a plus but not required.

Hours and Location

• Monday through Friday
• 40 hours per week
• 100% remote for U.S.-based candidates