Grants & Contracts Analyst (School of Medicine - Central Finance)

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Posted Oct 20, 2026

Remote · US · ask about Worldwide Full Time

$55.1K – $96.8K/yr

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Overview

This role supports sponsored project reporting, financial analysis, and portfolio monitoring for the School of Medicine Admin Finance Research Services team. Working alongside Senior Grants & Contracts Analysts, the Grants and Contracts Analyst helps develop, maintain, and distribute financial and operational reports that support award management and informed decision-making by principal investigators, departmental leadership, and research administration staff.

This is an exempt position.

Responsibilities

Provide dedicated professional level sponsored funds management for more than 80% of time, covering pre-award and post-award functions including:
- Proposal preparation and submission
- Budget development
- Account maintenance and oversight
- Billing/invoicing
- Sponsored project reporting
- Compliance activities
- Closeout support
Perform independent management of simple to moderately complex grants/contracts, ranging from straightforward arrangements to moderately complex awards.
Serve as a resource to principal investigators and other scientific/research professionals by providing standard professional administrative guidance on protocols, regulations, and guidelines.
Partner with departmental faculty and/or budgetary staff and the Office of Research Administration to plan and develop application submissions to:
- Federal offices
- Private agencies/foundations
- Commercial companies
Understand and apply institutional policies for the pre-award grant process and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding for signature, ensuring accuracy, content completeness, and adherence to all relevant guidelines.
Provide instruction and preparation assistance related to grant application procedures.
Act as a liaison between research units, central offices, and funding agencies.
Review budgets and related justifications for completeness and appropriateness, ensuring applicable and indirect costs are applied; may support subcontract negotiations.
Ensure compliance across grant and contract management areas, including sponsoring organization guidelines, internal protocols, accurate protocol information in grant documents, and conflicts of interest.
Manage assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and departmental leadership.
Assist with closeouts as needed.
Coordinate award setup in designated department/division after grant number assignment, including reviewing award details, verifying award setup, and ensuring personnel are set up appropriately.
Complete post-award responsibilities, including:
- Budget distribution
- Account reconciliation
- E-form setup
- Effort reporting
- Cost transfers
- Invoice payment
- Subcontract setup and related final paperwork
Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
Provide information and direct assistance required to complete contract and grant closeouts.
Perform additional duties as assigned.

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Additional Reporting & Analytics Support

Prepare and distribute routine and ad hoc financial reports for sponsored projects, including:
- Budget-to-actual analyses
- Spending trends
- Burn-rate reports
- Effort monitoring
- Projection reporting
Monitor award financial activity and identify potential variances, deficits, compliance concerns, or other issues requiring escalation.
Support portfolio-wide reporting initiatives to assist with forecasting, workload management, strategic planning, and operational decision-making.
Develop and maintain standardized reporting tools, dashboards, and analytics using institutional systems and Microsoft applications.
Compile, validate, and analyze financial and operational data to ensure accuracy, completeness, and consistency across reports.
Support award lifecycle management through reporting related to proposal activity, award setup, account management, invoicing, closeout activities, and sponsor deliverables.
Provide data and documentation for audits, compliance reviews, sponsor requests, and leadership reporting.
Collaborate with faculty, departmental administrators, and central offices to gather information, resolve discrepancies, and communicate financial status updates.
Identify opportunities to improve reporting processes, automate recurring tasks, and enhance data accessibility and transparency.
Maintain reporting procedures, job aids, and documentation to support consistency, knowledge sharing, and operational continuity.

Award Types

Intermediate-level responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD, and NASA.
Awards may include detailed budgets, subawards, and special instructions in RFA, career awards, training awards, multi-project grants, complex foundation grants, subawards from other institutions on their federal pass-through grants, and pharmaceutical company clinical trials.

Minimum Qualifications

Bachelor’s Degree.
Two years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.