Nonprofit Bookkeeper

Overview

A consulting organization specializing in nonprofit financial management is seeking a proactive and detail-oriented Bookkeeper to manage day-to-day accounting for a portfolio of nonprofit clients. This client-facing role involves hands-on bookkeeping, delivering clear and actionable financial insights, and ensuring accuracy in all details. The position is remote and requires strong communication skills, financial savvy, and the ability to manage multiple clients effectively.

Responsibilities

• Manage monthly close processes in QuickBooks Online (QBO), including bank, credit card, and payment platform reconciliations
• Perform accounts payable and receivable reconciliations and processing
• Reconcile fundraising databases with financial records
• Prepare and execute journal entries
• Manage receipt documentation for all transactions
• Enter budgets into QBO for clients
• Track and monitor restricted grants in QBO
• Recommend and implement improvements in client QBO setups
• Generate financial reports with variance analysis narratives for assigned clients
• Prepare and file 1099 forms for clients
• Provide audit support documentation as needed
• Serve as the primary bookkeeping contact for assigned clients via email and Zoom
• Communicate proactively regarding deliverables, questions, and recommendations
• Collaborate with Financial Strategists and Finance Managers on special projects, data entry, and financial analysis
• Utilize project management tools such as Double, Slack, and email to manage tasks and timelines
• Participate in team knowledge-sharing and process improvement initiatives
• Stay updated on nonprofit accounting principles and best practices, implementing new techniques as needed

Requirements

• Degree in accounting or related field strongly preferred
• Minimum 3 years of bookkeeping experience serving multiple US 501(c)(3) nonprofit organizations simultaneously
• Experience managing restricted funding and grant compliance
• Proven ability to handle cost and payroll allocations
• Experience supporting financial audits and preparing audit schedules
• Advanced proficiency in QuickBooks Online
• Strong working knowledge of Google Workspace, Excel/Google Sheets, Zoom, Slack, and cloud-based accounting tools such as SaasAnt, Expensify, Double, Gusto, ADP, BILL.com, Ramp, and Melio
• Exceptional accuracy and attention to detail with a quality-control mindset
• Strong client service skills with a proactive problem-solving approach
• Excellent time management and ability to prioritize competing deadlines across 10-15 client accounts
• Ability to manage a client portfolio with varying workload and capacity needs, including seasonal peaks (especially January)
• Self-directed work style suited to remote collaboration
• Excellent written and verbal communication skills
• Must have own computer and reliable internet access
• Workspace free of distractions suitable for professional client and internal calls
• Availability to respond to client communications and attend meetings during US business hours aligned with 9am-5pm Eastern Time
• Ability to participate in video meetings

Preferred Qualifications

• Experience working with nonprofit organizations in international development
• Knowledge of multi-entity consolidation or international bookkeeping
• Familiarity with IRS Form 990 preparation
• Professional fluency in Spanish and/or French

Personal Attributes

• Thrives in a fast-paced environment
• Highly organized and detail-oriented under pressure
• Meticulous about accuracy and quality control
• Punctual and deadline-driven
• Skilled at juggling multiple clients and priorities
• Proactive and clear communicator
• Enjoys detailed and complex journal entries
• Hardworking, self-motivated, and quick learner
• Eager to learn and grow professionally
• Positive attitude with a good sense of humor and enthusiasm for teamwork

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Repeated use of hands, wrists, and fingers for typing and computer use
• Visual acuity including close, distance, color, peripheral vision, depth perception, and focus adjustment
• Ability to stand for extended periods during annual team retreats

Compensation & Benefits

• Salary range: $45,000 - $60,000 per year, determined by experience, education, qualifications, and internal equity
• Medical, dental, vision, and life insurance with monthly company contributions toward premiums
• 401(k) savings plan with up to 4% company match
• Annual remote work stipend
• Unlimited paid time off (PTO) and sick leave
• 13 paid company holidays per year
• Annual in-person team retreat
• Continuing professional development opportunities
• Client referral bonus
• Employee referral bonus
• Half-day Fridays from Memorial Day to Labor Day

Location

• Remote position requiring availability during US business hours closely aligned with 9am-5pm Eastern Time

Employment Details

• Full-time, non-exempt, W2 employee position

Interview Process

• 30-minute screening interview with HR
• Bookkeeper knowledge and skills assessment
• 30-minute interview with Director of Operations
• Reference checks
• 30-minute panel interview with Director of Client Services and Lead Bookkeeper
• Background check

Equal Opportunity Statement

The organization is an equal opportunity employer and encourages applications from women, people of color, immigrants, bilingual and bicultural individuals, and members of LGBTQIA+ communities. It complies with all federal, state, and local equal employment opportunity laws and prohibits discrimination based on race, hair texture and protective hairstyles, religious creed and head coverings, color, sex, religion, national origin, age, sexual orientation, height, weight, disability, gender identity or expression, medical condition, marital or partnership status, genetic predisposition, military status, arrest record, or any other protected characteristic. Reasonable accommodations are available for qualified applicants with disabilities during the application process and employment.