Part-time Controller

Overview

This fractional, part-time Controller role supports a luxury boutique travel agency that designs one-of-a-kind journeys for discerning travelers. The position is hands-on and includes both day-to-day accounting and building systems and controls that help a small, high-touch business scale.

Responsibilities

Payroll & expenses

• Run monthly payroll for a small team accurately and on time
• Review and reimburse employee expenses
• Keep payroll tax filings current

Billing & receivables

• Issue client invoices and track incoming payments, including deposits and final balances
• Follow up on overdue balances with tact appropriate for a luxury client experience
• Keep accounts receivable clean and current

Payables

• Process and pay bills on schedule, including payments to travel suppliers and partners
• Maintain accurate vendor records

Month-end close

• Reconcile bank and credit card accounts
• Close the books each month
• Deliver a P&L, balance sheet, and cash view the founder can act on

Controls & compliance

• Keep the books audit-ready
• Design and maintain practical financial controls suited to a small team
• Coordinate with the outside CPA on tax filings

Business administration

• Manage insurance policies, business licenses, and vendor contracts
• Keep business records organized, current, and easy to find

Requirements

• 5+ years of hands-on accounting experience, ideally as a controller or senior accountant at a small business
• Full-cycle bookkeeping and month-end close experience
• Working knowledge of payroll processing and payroll tax compliance
• Fluency in QuickBooks Online (or similar) and modern payroll and bill-pay tools
• Builder’s mindset: enjoys simplifying and making processes repeatable
• Discretion and polish when dealing with high-net-worth clients and premium partners
• Self-direction and reliability in a remote, part-time setup

Preferred Qualifications

• Experience in travel, hospitality, or other service businesses, including client deposits and supplier commissions

Location

Remote (part-time)