Payroll Administrator

Overview

This role involves supporting U.S. payroll operations on a multi-state basis. Reporting to the Payroll Manager, the Payroll Administrator ensures employees are paid accurately and on time while helping maintain payroll compliance across federal, state, and local requirements.

Although this is a remote position, candidates must reside in Arizona. The role primarily works from home.

Responsibilities

• Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance.
• Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing.
• Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate.
• Manage the Payroll Manual Timecard inbox: review requests for completeness and enter approved manual timecard corrections.
• Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments.
• Provide backup support for Certified Payroll and Prevailing Wage administration.
• Maintain accurate payroll records through daily data entry, document management, and filing.
• Assist with payroll balancing, reconciliation, and payroll quality control activities.
• Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations.
• Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing.
• Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency.
• Perform other payroll and administrative duties as assigned.

Requirements

• Experience processing payroll using automated payroll and timekeeping systems.
• Experience with multi-state payroll processing and payroll compliance.
• Working knowledge of federal, state, and local payroll laws and regulations.
• Knowledge of Fair Labor Standards Act (FLSA) requirements.
• Strong attention to detail with excellent analytical and problem-solving skills.
• Ability to prioritize competing deadlines while maintaining a high degree of accuracy in a fast-paced environment.
• Excellent customer service, interpersonal, written, and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and repetitive tasks.
• Demonstrates professionalism, confidentiality, discretion, and sound judgment when handling sensitive employee information.
• Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel.

Preferred Qualifications

• Prevailing Wage and Certified Payroll experience.
• Experience with Oracle HRMS, Oracle Time & Labor, or similar enterprise payroll systems.
• Payroll certification (Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)).

Education and Experience

• High school diploma or equivalent required.
• Minimum of 1–3 years of payroll experience, or an equivalent combination of post-secondary education and relevant payroll experience.

Compensation & Benefits

• Pay transparency: pay ranges are provided for positions in locations where required. Final agreed upon compensation is based on individual education, qualifications, experience, and work location. Certain roles may be bonus eligible.
• Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits summary (for regular full-time and part-time employees working at least 20 hours/week):

• Medical, dental, and vision plans; wellness program
• Health savings accounts; flexible spending accounts
• 401(k) plan; employee stock purchase program
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement
• Professional membership fee coverage
• Paid family leave
• Ten paid holidays in each calendar year
• Vacation accrual between 10 and 20 days per year
• Paid sick leave (and if more generous, in accordance with state and local law)

Temporary/casual employees:

• Access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

Note: Benefits may not apply to union positions because benefits are governed by applicable collective bargaining agreements.

Location

• Remote position — candidates must reside in Arizona.
• Primarily works from home.