Payroll Administrator

Overview

This role supports accurate, timely payroll processing and provides guidance to associates and leaders on payroll and timekeeping processes.

Responsibilities

• Manage the full-cycle payroll process for associates across the organization, ensuring accurate and timely bi-weekly payroll processing, compensation changes, bonus payments, payroll corrections, reporting, and compliance with applicable wage and hour regulations.
• Serve as a trusted resource for associates and leaders by providing payroll and timekeeping guidance, answering questions, delivering training, and educating users on payroll processes, deadlines, and system expectations.
• Administer and maintain the organization’s timekeeping system to ensure employee time is captured accurately and in compliance with federal and state regulations.
• Partner with payroll vendors and internal stakeholders to troubleshoot issues, implement corrections, and support continuous improvement of payroll and timekeeping processes.
• Maintain accurate, up-to-date employee information within the HRIS throughout the employee lifecycle (from hire to separation), while supporting reporting and data integrity initiatives.
• Respond promptly to inquiries from associates, candidates, vendors, and business partners, providing effective solutions and fostering a positive experience.
• Ensure compliance with all applicable federal, state, and organizational policies related to payroll, timekeeping, employment records, and data management.
• Handle sensitive payroll, compensation, and employment-related information with the highest level of confidentiality, professionalism, and discretion.
• Perform other projects and duties as assigned.

Requirements

• High school diploma or equivalent.
• 3-5 years of payroll administration experience.
• Exceptional attention to detail and strong organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
• Customer-focused approach with excellent interpersonal, verbal, and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams, associates, leaders, and external vendors.
• Strong problem-solving, decision-making, and critical-thinking skills, with the ability to adapt to changing business needs and priorities.
• Advanced computer proficiency, including experience with web-based applications, data management systems, and Microsoft Office products, particularly Excel, Word, and Outlook.
• Proven ability to prioritize competing responsibilities, manage deadlines, and drive tasks through to successful completion.
• Demonstrated ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Commitment to continuous learning, professional development, and staying current on industry best practices.
• Professional, dependable, and service-oriented approach in all interactions.

Preferred Qualifications

• Advanced degree or Professional of Human Resources (PHR) or Payroll Certification.
• Experience with ADP Vantage.

Compensation & Benefits

• Salary Range: $50,000 - $65,000/year
• Annual paid Charity Day
• 100% employer paid medical health insurance premium option available
• Dental and Vision insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Ongoing professional development

Estimated pay ranges are based on factors including pay class, experience, background, and geographic location of the clinic. Benefits and eligibility depend on employment status and pay class (full-time, part-time, or PRN). Specific details will be provided during the hiring process.

Location

• Remote (Must Reside in the United States)

Equal Opportunity Statement

This employer is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, religion, gender (including pregnancy), sexual orientation, age, disability, veteran status, or other status protected under applicable law.