Payroll Administrator (Part Time)

Overview

This role owns accurate, on-time, and tax-compliant payroll for associates in the US and Canada. Responsibilities include running payroll end to end each cycle, managing payroll tax withholding, deposits, and filings across federal, state, local, and provincial jurisdictions, and supporting payroll integration when acquiring a company.

The position partners closely with People Operations and Finance to ensure associates are paid on time and without error. This is a strong fit for an experienced payroll professional with hands-on payroll tax experience who wants a focused, part-time schedule.

Responsibilities

Payroll processing

• Run payroll end to end for each pay cycle in the US and Canada.
• Review time and attendance, earnings, deductions, benefits, and garnishments before each run; audit results to catch anomalies before they reach associates.
• Process off-cycle payments, bonuses, and final pay in line with state and provincial requirements.

Payroll tax compliance

• Manage payroll tax withholding, deposits, and quarterly and annual filings across US federal, state, and local jurisdictions and Canadian federal and provincial jurisdictions.
• Handle Canadian remittances including CRA remittances, CPP/QPP, and EI.
• Register new tax accounts as associates are hired in new states and provinces, and keep existing accounts current.

Year-end reporting and agency notices

• Prepare, reconcile, and distribute year-end forms (W-2, T4, and RL-1 where applicable).
• Process amended filings and corrections.
• Respond to tax agency notices promptly; identify root causes and resolve discrepancies to prevent recurrence.

Acquisitions and payroll integration

• Transition associates from acquired companies onto the organization’s payroll.
• Collect and validate payroll and tax history.
• Map pay codes, deductions, and benefits.
• Set up or transfer state, local, and provincial tax accounts.
• Run test payrolls where needed to ensure associates are paid correctly from their first pay cycle.

Reconciliation and reporting

• Reconcile payroll to the general ledger for each cycle.
• Support Finance with accruals, month-end close, and audits.
• Provide payroll and labor cost reporting to leadership on a regular cadence.

Associate support and process

• Answer associate payroll and tax questions clearly and confidentially.
• Monitor payroll tax law changes in the US and Canada and update processes and system settings accordingly.
• Document repeatable payroll procedures to support consistent payroll operations as the organization grows.

Requirements

• Five or more years of hands-on payroll experience, including running payroll end to end.
• Direct payroll tax experience, including multi-state withholding, tax deposits, quarterly and annual filings, and agency notice resolution.
• Experience preparing and reconciling year-end tax forms.
• Comfort with a major payroll platform and strong Excel skills for reconciliations.
• High attention to detail and ability to meet firm payroll deadlines.
• Sound judgment and discretion with confidential associate information.
• Clear, concise written and verbal communication.
• Ability to work independently with limited direction.

Preferred Qualifications

• Experience running payroll across both the US and Canada, including CRA remittances, CPP/QPP and EI, provincial tax, and T4/RL-1 reporting.
• Experience integrating payroll for acquired companies, including data migration, pay and deduction code mapping, and tax account setup or transfer.
• Experience at a growing, multi-entity, or multi-state company.
• Comfort with productivity and AI tools, and ability to quickly learn new systems.
• A degree in accounting, finance, business, or related field, or equivalent work experience.

Compensation & Benefits

• Salary range is provided as an estimate based on current market conditions and organizational benchmarks.
• Actual compensation may vary based on experience, qualifications, skills, location, and internal equity.
• Compensation range is subject to change at any time and may not be applicable to all candidates.

Location

• Remote, home-office based, with regular video meetings with People Operations and Finance.

Additional Information

• Sponsorship assistance is not available.
• All applicants must have valid work authorization for the country in which they are applying.
• Equal Opportunity Employer: committed to a diverse and inclusive workplace and providing accommodations during the application or interview process upon request.