Payroll and Billing Specialist

Overview

This role supports payroll processing and client billing to ensure hours are paid accurately and invoices are issued on time. Work is fully remote from anywhere in the United States. You will coordinate online with consultants who record their hours and with engagement leads who approve fees with clients.

Responsibilities

• Run semi-monthly payroll through the organization’s payroll provider
• Process new hires, pay changes, and departing employees (leavers)
• Review time and expense entries before each pay and billing date
• Prepare client invoices based on approved hours and expenses
• Track payments and contact clients regarding overdue invoices
• Reconcile payroll and billing totals with the general ledger

Requirements

• Experience processing payroll or client billing
• Experience with Gusto, ADP, Paychex, or a similar payroll provider
• Proficiency with Excel for checking and reconciling totals
• Authorization to work in the United States

Preferred Qualifications

• Experience with time-based billing in a consulting, law, or accounting firm
• Knowledge of multi-state payroll for remote employees
• Fundamental Payroll Certification (FPC) or similar

Compensation & Benefits

• Medical, dental, and vision coverage for you and your family
• 401(k) plan with employer matching (part of your contributions)
• Paid vacation, sick days, and U.S. public holidays
• Yearly budget for courses, certifications, and books
• Work computer and home desk setup provided

Location

Remote from anywhere in the United States

Equal Opportunity

The employer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.