Payroll and Tax Specialist

Overview

This role involves supporting payroll operations across the U.S. with a focus on compliance, accuracy, and collaboration. The Payroll and Tax Specialist will work closely with HR, Finance, and external vendors to manage payroll processing, multi-state tax compliance, payroll corrections, and audit support.

Responsibilities

• Ensure compliance with federal, state, and local payroll tax regulations.
• Audit employee tax setups including multi-state and local taxation.
• Maintain and update state tax configurations.
• Manage payroll corrections, including W-2C processing and amended tax filings.
• Assist with regular payroll calculations using ADP Workforce Now.
• Process timely and accurate payment of wages, salaries, bonuses, and deductions.
• Maintain and update payroll information, employee records, and payroll adjustments.
• Generate and distribute payroll reports and statements.
• Prepare manual checks and wire requests as needed.
• Address and resolve payroll-related employee queries.
• Collaborate with HR and finance to ensure proper integration of payroll data.
• Assist in preparation of financial audits related to payroll.

Requirements

• Minimum of 5 years of experience performing payroll functions.
• Strong knowledge of U.S. payroll tax regulations and compliance.
• Experience auditing employee tax setups including multi-state and local taxation.
• Proficiency with payroll systems and software such as ADP, Paychex, or SAP.
• Familiarity with labor and tax laws.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle sensitive information confidentially.
• Must be currently authorized to work in the United States on a full-time basis; no sponsorship available.

Preferred Qualifications

• Experience with multi-state payroll tax compliance.
• Ability to work in a fast-paced environment managing multiple priorities and deadlines.

Compensation & Benefits

• Anticipated base salary range: $75,000 - $86,000 per year, varying by location, skills, experience, education, and internal equity.
• Eligibility for bonus, overtime, or other forms of compensation.
• Generous paid time off.
• Comprehensive health and retirement benefits.
• Investment in professional development.
• Flexible work arrangements including remote or hybrid options, with preference for East Coast locations.

Location

Flexible East Coast locations preferred. Remote or hybrid work arrangements are acceptable.

Additional Information

• The employer is committed to equal employment opportunity regardless of age, disability, gender identity, race, religion, sexual orientation, veteran status, or other protected characteristics.
• Accommodations are available for candidates with disabilities during the application process.
• Pre-employment and random drug screenings may be conducted as part of the hiring process to ensure workplace safety and compliance.
• All applicant information will be kept confidential according to EEO guidelines.