Payroll and Tax Specialist

Overview

This role involves supporting payroll operations across the U.S. with a focus on compliance, accuracy, and collaboration. The Payroll and Tax Specialist will work closely with HR, Finance, and external vendors to manage payroll processing, multi-state tax compliance, payroll corrections, and audit support.

Responsibilities

• Ensure compliance with federal, state, and local payroll tax regulations.
• Audit employee tax setups including multi-state and local taxation.
• Maintain and update state tax configurations.
• Manage payroll corrections, including W-2C processing and amended tax filings.
• Assist with regular payroll calculations using ADP Workforce Now.
• Process timely and accurate payment of wages, salaries, bonuses, and deductions.
• Maintain and update payroll information, employee records, and payroll adjustments.
• Generate and distribute payroll reports and statements.
• Prepare manual checks and wire requests as needed.
• Address and resolve payroll-related queries from employees.
• Collaborate with HR and finance departments to ensure proper integration of payroll data.
• Assist in preparation of financial audits related to payroll.

Requirements

• Minimum of 5 years of experience performing payroll functions.
• Strong knowledge of U.S. payroll tax regulations and compliance.
• Experience auditing employee tax setups including multi-state and local taxation.
• Proficiency with payroll systems and software such as ADP, Paychex, or SAP.
• Familiarity with labor and tax laws.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle sensitive information confidentially.

Preferred Qualifications

• Experience working in a fast-paced environment managing multiple priorities and deadlines.
• Ability to work collaboratively with cross-functional teams.

Compensation & Benefits

• Anticipated base salary range: $75,000 - $86,000 per year, varying by location, skills, experience, education, and internal equity.
• Eligibility for bonus, overtime, or other forms of compensation.
• Generous paid time off.
• Comprehensive health and retirement benefits.
• Investment in professional development.
• Flexible work arrangements including remote or hybrid options.

Location

Flexible East Coast locations preferred. Remote or hybrid work arrangements are acceptable.

Additional Information

• Applicants must be currently authorized to work in the United States on a full-time basis; no sponsorship available.
• The hiring process may include pre-employment and random drug screenings as required.
• All applicant information will be kept confidential in accordance with Equal Employment Opportunity guidelines.