Payroll AP Specialist

Overview

The Payroll AP Specialist is responsible for accurate, timely processing of payroll-related accounts payable transactions. This role manages vendor invoices related to payroll services, reconciles payroll accounts, and maintains compliance with company policies and applicable regulatory requirements. Working closely with Payroll, Finance, and HR, the specialist resolves discrepancies and supports audit processes to ensure strong financial reporting accuracy and employee satisfaction.

Responsibilities

• Process and verify payroll-related accounts payable invoices and expense reports in a timely manner.
• Reconcile payroll accounts and resolve discrepancies between payroll and accounts payable records.
• Partner with Payroll and HR to ensure accurate vendor payments and compliance with contractual terms.
• Maintain detailed documentation and records to support audit requirements and internal controls.
• Assist with month-end and year-end closing activities related to payroll accounts payable.
• Respond to vendor inquiries and resolve payment issues promptly and professionally.
• Support continuous improvement initiatives to streamline payroll AP processes and enhance accuracy.

Requirements (Minimum Qualifications)

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of experience in accounts payable, payroll processing, or a related financial role.
• Proficiency with accounting software and Microsoft Excel.
• Strong understanding of payroll processes and accounts payable procedures.
• Excellent attention to detail and strong organizational skills.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience with payroll systems such as ADP, Paychex, or similar platforms.
• Knowledge of federal and state payroll tax regulations.
• Familiarity with ERP systems like SAP, Oracle, or NetSuite.
• Certification such as Certified Payroll Professional (CPP) or Accounts Payable Certification.

Skills

• Strong analytical skills to review and reconcile payroll invoices and accounts for accuracy and compliance.
• Proficiency with accounting software and Excel for efficient processing and reporting.
• Effective communication skills to collaborate with Payroll, HR, and vendors and address inquiries.
• High attention to detail for maintaining accurate records and supporting audit requirements.
• Problem-solving skills to identify process improvements that increase efficiency and reliability in payroll accounts payable.

Compensation & Benefits

This role includes comprehensive benefits, such as:

• Health, dental, and vision coverage with low deductibles and copays
• Free short- and long-term disability insurance
• Employer-paid life and AD&D insurance for full-time employees
• 401(k) with up to 6% employer match
• Generous paid time off with vacation cash-out options
• Discounted MTA bus passes
• 24/7 access to Teladoc physicians
• Free wellness programs
• Employee Assistance and Recognition Programs

Location

Baltimore