Payroll Associate

Overview

A leading provider of fire, security, and communication integration solutions is seeking a Payroll Associate to join their shared services team. The organization serves clients across enterprise, healthcare, education, government, data center, and retail industries with expertise in fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies.

Responsibilities

• Execute weekly payroll preparation and distribution for a multi-state and Union workforce in compliance with regulations and company policies.
• Stay updated on changes to payroll processes, policies, and laws to ensure compliance.
• Administer payroll for assigned groups, including auditing employee timesheets weekly and notifying managers of discrepancies.
• Review HR employee changes to ensure accurate payroll updates.
• Prepare pre-payroll uploads submitted by authorized personnel.
• Ensure Union deductions are correctly set up and updated according to collective bargaining agreements.
• Administer garnishments in accordance with federal and provincial requirements.
• Maintain payroll backup documentation weekly, including pre-check and post-check reports.
• Manage quarterly and yearly tax information on designated payroll drives.
• Provide guidance and answer payroll-related questions from employees, leaders, internal partners, external partners, and former employees.
• Assist with system setup for jobs requiring wage adjustments.
• Ensure accurate and timely weekly wage reporting for all active Davis Bacon, Service Contract, and Union-related items.
• Troubleshoot payroll reporting issues as needed.

Basic Qualifications

• High school diploma.
• Payroll experience processing payroll for 500+ employees.
• Solid understanding of multi-provincial and multi-state payroll practices.
• Experience working with Unions.
• Experience with Davis Bacon and Service Contract payroll and reporting.
• Excellent customer service skills.
• Strong time management, organizational, and problem-solving abilities.
• Proficiency with PC and Microsoft applications.
• Self-directed and motivated to exceed expectations.

Preferred Qualifications

• 3+ years of payroll experience.
• Experience with UKG Pro software and/or WFM, Ultimate software.
• Advanced Excel skills, including VLOOKUP and Pivot Tables.

Compensation & Benefits

• Hourly pay range: $30–$42 per hour.
• Starting pay determined by qualifications, experience, education, skills, certifications, and internal equity.
• Comprehensive benefits package offered.

Additional Information

This job description is not exhaustive and may be revised at any time. The role requires flexibility to perform other related duties as assigned.

The employer is an equal opportunity/affirmative action organization. All qualified applicants will receive consideration without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other protected characteristic.

Applicants requiring accommodation during the application process should notify the employer accordingly.