Payroll Integrations Manager (3-6 Month Contract)

Overview

This is a 3 to 6 months contract position with potential for extension or permanent employment. The Payroll Integrations Manager will oversee accurate, compliant, and timely payroll processing for U.S. and international employees while supporting integration initiatives between two organizations. This role involves hands-on payroll leadership, cross-functional collaboration, and process improvement to enhance payroll operations and employee experience.

Responsibilities

• Manage bi-weekly U.S. payroll processing using ADP Workforce Now, ensuring compliance with federal, state, local, and international regulations
• Reconcile payroll reports, benefit deductions, general ledger entries, payroll tax filings, and other payroll outputs
• Administer payroll-related deductions including tax withholdings, garnishments, 401(k) contributions, and employee benefits
• Support internal and external audits, payroll reporting, and compliance initiatives
• Coordinate international payrolls with external vendors in countries such as India and Costa Rica, and support additional global payrolls as needed
• Maintain accurate employee and contractor data within payroll and HRIS systems
• Partner with HR to process employee lifecycle events including hires, terminations, promotions, and compensation changes
• Manage contractor workforce records and payment information ensuring compliance with policies
• Assist with payroll aspects of mergers, acquisitions, and integrations including employee transitions and data validation
• Conduct payroll and HRIS audits to improve data quality and internal controls
• Identify and implement payroll process improvements, automation, and documentation enhancements
• Collaborate with HR, Finance, and IT to ensure seamless data flow between systems
• Communicate payroll timelines, requirements, and issue resolutions professionally while maintaining confidentiality

Qualifications

Minimum Qualifications

• 5+ years of progressive payroll experience managing end-to-end U.S. payroll
• Experience processing payroll using ADP Workforce Now
• Experience coordinating or managing international payrolls through external providers
• Strong knowledge of U.S. payroll tax regulations, wage and hour laws, payroll controls, and compliance
• Experience administering payroll-related benefits such as 401(k) plans and health benefits
• Excellent reconciliation, analytical, and problem-solving skills
• High attention to detail and ability to maintain confidentiality
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and cross-functional collaboration skills

Preferred Qualifications

• Certified Payroll Professional (CPP) certification
• Experience supporting payroll during mergers, acquisitions, or integrations
• Experience with HRIS, payroll, finance, and benefits system integrations
• Experience supporting multi-state and international workforces
• Experience working in high-growth or acquisition-focused organizations

Education

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent payroll experience may be considered

Success Metrics (3 to 6 Months)

• Accurate, compliant, and timely processing of bi-weekly U.S. payroll
• Reliable and documented coordination of international payrolls aligned with vendor timelines
• Payroll data, benefit deductions, contractor records, and HRIS information are accurate and audit-ready
• Strong support for payroll-related integration activities with attention to data quality and controls
• Enhanced payroll processes, reconciliations, workflows, and documentation for scalability
• Recognized as a reliable, responsive, and solutions-oriented payroll partner by cross-functional teams

Compensation & Benefits

• Base pay range: $30 - $40 per hour
• Compensation will be based on experience, skills, qualifications, and geographic location
• Potential eligibility for discretionary bonuses or other incentive compensation

Location

• This role supports payroll operations across all 50 U.S. states and international locations including India and Costa Rica

Work Environment & Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods
• Effective communication via phone, video, and written channels
• Ability to review detailed payroll, benefits, tax, reconciliation, and system data accurately
• Ability to maintain confidentiality and securely handle sensitive information
• Reasonable accommodations provided as required by law