Payroll Manager

Overview

This role involves managing the end-to-end payroll function for an organization providing comprehensive care services for older adults. The Payroll Manager will ensure accurate, compliant, and timely compensation for all employees while maintaining payroll data integrity and driving process improvements. This position requires collaboration across Finance, HR, and Compliance teams to align payroll practices with organizational goals and regulatory requirements.

Estimated Start Date: November 2, 2026

Location: Remote (preference for candidates in Central and Eastern time zones, but candidates from other locations will be considered)

Responsibilities

• Manage full-cycle payroll processing for all employee types (salaried, hourly, contractors) using the payroll system, ensuring timely and accurate payments.
• Review and reconcile pre-payroll reports before each payroll run; investigate and resolve discrepancies.
• Process off-cycle payrolls, manual checks, and retroactive adjustments as needed.
• Calculate final pay for terminated employees in compliance with applicable state laws.
• Serve as the primary contact for employee payroll inquiries, resolving issues related to pay stubs, direct deposit, tax withholding, and payroll corrections.
• Guide employees on using self-service payroll system features such as pay stub access, W-4 updates, and direct deposit setup.
• Manage tax filings and remittances, including quarterly 941s, annual W-2s, 1099s, and state/local equivalents.
• Configure automated payroll workflows and approval chains to reduce manual errors.
• Participate in HR and Finance system projects, including implementations and upgrades.
• Document payroll processes, procedures, and internal controls to ensure consistency and business continuity.
• Coordinate with HR/Benefits teams to ensure accurate and timely payroll deductions for medical, dental, vision, 401(k), HSA/FSA, and other voluntary benefits.
• Provide payroll data to support budgeting, forecasting, accounting, and financial planning.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• 2-5 years of progressive payroll management experience.
• Experience processing payroll for 200+ employees across multiple states, including California and Illinois.
• Prior experience in a standalone or lead payroll role preferred.
• Minimum 2 years of hands-on experience administering payroll in Rippling or a similar workforce management platform, including system configuration, pay group management, tax settings, and workflow automation.
• Experience with other payroll platforms (e.g., ADP, Paylocity, Workday) is a plus, including payroll system implementation, transition, and employee training.
• Advanced skills in payroll reconciliation, VLOOKUP, pivot tables, and data analysis.
• Understanding of integrations between payroll systems and benefits carriers, time & attendance systems, and general ledger platforms.
• Certified Payroll Professional (CPP) designation preferred; Fundamental Payroll Certification (FPC) considered.

Essential Functions & Physical Requirements

• Ability to work in healthcare, administrative, community, or remote environments as needed.
• Effective communication with participants, caregivers, team members, and stakeholders via in-person, phone, and electronic systems.
• Ability to remain stationary or move about for extended periods as required.
• Operate standard office equipment such as computers and phones.
• Travel between work sites or community locations as necessary.
• Follow safety procedures, infection control protocols, and use personal protective equipment (PPE) when required.
• Perform tasks involving bending, reaching, lifting, or assisting participants as applicable.
• Ability to lift, carry, push, or pull supplies or equipment typically weighing 25–50 pounds, with assistance or mechanical aids as appropriate.

Compensation & Benefits

• Base salary range: $100,000 to $132,000 annually.
• Eligible for a target annual bonus of 10% and potential additional incentive compensation.
• Comprehensive benefits package including medical, dental, and vision insurance; paid parental leave; short and long-term disability coverage; life insurance; flexible spending accounts; 401(k) plan with company match; paid time off; and company-paid holidays.

Additional Information

• Employment is at-will, meaning either party may terminate the relationship at any time, with or without cause or notice, subject to applicable law.
• Employment laws applicable to the employee’s work location will govern this remote position.
• Vaccination and infection control policies apply for roles involving participant care, including COVID-19 and influenza vaccination or declination documentation and masking requirements as permitted by law.
• Reasonable accommodations for disabilities or religious beliefs will be considered in accordance with applicable law.
• The organization is an Equal Opportunity Employer committed to inclusion and does not discriminate based on protected characteristics.
• Participation in E-Verify is required to confirm work authorization in the United States.
• Applicants should be cautious of recruitment scams and only apply through official channels.

Location

Remote, with preference for candidates based in Central and Eastern time zones; candidates from other locations will also be considered.